Events Co-ordinator

Join a small but dynamic operational team working across a unique organisation that combines the power of journalism and the law to bolster the resilience of independent media strengthen access to the law and promote responsible business practices. We do this through:

Convening Initiatives
We convene experts to build global awareness of critical issues linked to our areas of work to inspire collective leadership and to help shape a prosperous world where no one is left behind. Our annual flagship event Trust Conference brings together frontline activists thought leaders and top decision-makers who are tackling global challenges at the intersection of media freedom technology law and responsible business practices. Other initiatives include report launches workshops webinars and thematic working groups convened around the world to share expertise and drive new partnerships.

Journalism
Reporting from the ground in more than 70 countries our global news team covers the new frontier of human rights. From investigating slavery in supply chains to the human impact of climate change to how data-driven technology and AI are impacting people we report on challenges affecting fundamental human rights and a rapidly changing world we expose undiscovered issues and voices and examine possible solutions to some of its most pressing and complex challenges. We adhere to the Thomson Reuters Trust Principles of integrity independence and freedom from bias. All our news is distributed on the Reuters newswire reaching an estimated daily audience of one billion readers.

Media Development
For more than 35 years we have promoted the highest standards in journalism by training reporters around the world to cover issues relevant to their local context accurately and impartially. Today we work to strengthen local and national journalism improve media ethics standards and regulation combat misinformation and explore and shape the future of the profession. We do this through newsroom consultancy journalism training and mentoring capacity-building and via our funding of the Reuters Institute for the Study of Journalism at the University of Oxford.

Free Legal Assistance (TrustLaw)
We run the worlds largest pro bono legal network TrustLaw. Working with leading law firms we facilitate free legal support groundbreaking research and resources for NGOs and social enterprises in 175 countries. By spreading the practice of pro bono worldwide we strengthen civil society and drive social change. Our network has grown to 5800 members including more than 950 law firms and in-house legal teams.

We are seeking an Event Co-ordinator to support the planning and delivery of the organisations large-scale events and lead on the delivery of targeted smaller-scale regional events throughout the year. Reporting to the Events Manager this is an opportunity to land a hands-on role in a fast-growing corporate Foundation working on some of the worlds most pressing issues.

About the Role

As Event Co-ordinator at the Thomson Reuters Foundation you will be supporting on the delivery of Trust Conference as well as other key events throughout the year with input and assistance from all relevant functions within the organisation. Your duties will include:

Event management

• Working with new and existing suppliers to run events from conception to delivery (Catering AV printing and any other event collateral as required) including processing invoices for suppliers and contractors
• Assisting with Speaker onboarding and liaison including keeping records up to date with any speaker changes tracking logistical requirements and sharing updates with internal and external stakeholders as needed
• Booking flights ground transportation and accommodation for speakers using the Foundations approved suppliers
• Supporting the Events Manager with working with the Legal team to negotiate contracts ensuring quality of service whilst keeping costs to a minimum
• Scheduling meetings for internal and external stakeholders taking minutes and keeping track of action points and ensuring deadlines are met
• Supporting management of event volunteers as and when required
• Supporting with the updating and tracking of event management documents and tools including processing applications and issuing visa letters where required
• Running ad hoc and weekly reports from Cvent (our event management system) for various cross-team activity
• Responding to delegate queries and requirements and updating event management system and suppliers as required
• Liaising with event exhibitors to manage their requirements and logistics
• Managing logistical documents such as run sheets event briefings and requirement documentation for the venue suppliers and stakeholders
• Travelling to and delivering on the day running of major events (ie. Trust Conference) when required (at least 2 weeks in Oct or Nov each year)
• Project managing logistics speaker acquisition and content development for smaller scale regional events commissioned by the Foundations thought leadership teams
• Provide logistics and admin support for key speaking engagements for the Foundations leadership at external events (where appropriate)
• Working autonomously on smaller events/webinars/workshops (either virtual or in-person)

Marketing

• Supporting the Digital Comms and Events Managers with updating of the event website
• Working with the technology team to maintain and update content on the event website

• Assisting with the provision of information pre during and post-event to the Business Development team and other internal stakeholders as needed
• Alongside the Events Manager and Head of Communications working with the in-house design team and external production suppliers to track design and delivery of creative assets required for major events

About You

To be the Event Co-ordinator you will have:

• Minimum 1 years experience in marketing and event planning
• Excellent verbal and written communication skills

• An understanding of the role of events in raising an organisations profile with key audiences
• Excellent organisational skills with the ability to prioritise effectively work efficiently and juggle competing priorities; strong project management skills are desirable
• Excellent communication skills with the professionalism and confidence to liaise with senior level contacts
• Astute and pragmatic problem-solving skills
• Ability to work efficiently under pressure and at pace
• Working knowledge of health and safety guidelines and practices for in-person events
• Virtual event management experience or be tech-savvy and able to operate and manage virtual event platforms
• Able to thrive equally working independently and collaboratively

Knowledge of the following software and platforms is advantageous:

• Cvent
• Campaign Monitor / Salesforce
• Eventbrite
• Zoom
• MS Teams Live

To apply for this position send your CV and covering letter describing how you meet the specifications for this role and what you would bring to the role. Only shortlisted candidates will be contacted.

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Whats in it For You

• Global Perspective and Impact: Interested in working for a dynamic global organization with a focus on social impact With hubs all over the world from Bangkok to Madrid to Rio de Janeiro join a truly international team with a shared goal of helping to build societies around the world that are free fair and informed.

• Unique Approach: Our expertise in media and the law is world class. We combine the power of both to address the critical issues faced by humanity.

• Our Relevance: With a focus on advancing media freedom fostering more inclusive economies and promoting human rights our work has never been more needed than right now.

• Industry Competitive Benefits: We offer competitive salary packages and market-leading benefits.

• Learning & Development: We are dedicated to the continual professional development of our employees and offer access to both in-house and external training opportunities.

About Thomson Reuters Foundation

TheThomson Reuters Foundationisthe corporatefoundation of Thomson Reuters the global news and information services company. As an independent charity registered in the UK and USA we leverage our media legal and data driven expertise to strengthen independent journalism enable access to the law and promote responsible business. Through news media development free legal assistance and data intelligence we aim to build free fair and informed societies.

About Thomson Reuters

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal tax accounting compliance government and media. Our products combine highly specialized software and insights to empower professionals with the data intelligence and solutions needed to make informed decisions and to help institutions in their pursuit of justice truth and transparency. Reuters part of Thomson Reuters is a world leading provider of trusted journalism and news.

We are powered by the talents of 26000 employees across more than 70 countries where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity accuracy fairness and transparency are under attack we consider it our duty to pursue them. Sound exciting Join us and help shape the industries that move society forward.

As a global business we rely on the unique backgrounds perspectives and experiences of all employees to deliver on our business goals. To ensure we can do that we seek talented qualified employees in all our operations around the world regardless of race color sex/gender including pregnancy gender identity and expression national origin religion sexual orientation disability age marital status citizen status veteran status or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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