Senior Project Coordinator

Mississauga - Canada

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Senior Project Coordinator

Department: Canada

Company Overview:

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the worlds leading brands with the development transformation and maintenance of their physical sites throughout North collaboration with a diversified base of clients DAVACO delivers scale speed and high-quality solutions that solve tomorrows challenges today.

Position Summary:

The Senior Project Coordinator provides operational administrative and financial coordination support for multi-site projects ensuring all project components remain aligned with scope schedule and budget requirements. This role partners closely with Project Managers field teams vendors and internal stakeholders to support project setup labor coordination procurement billing and close-out activities. The Senior Project Coordinator plays a critical role in maintaining project documentation facilitating communication and supporting financial controls throughout the project lifecycle to ensure consistent high-quality execution.

Key Duties and Responsibilities:

Coordinate all administrative financial and logistical components of assigned projects to ensure project elements remain interlinked and aligned with defined scope schedule and budget
Partner with Project Managers to support project setup scope review SOP development billing structure and labor planning
Manage project initiation activities including system setup documentation permits mall requirements deposits and internal routing
Coordinate field labor assignments task management and survey distribution using UKG and ClearThread
Support subcontractor and supplier engagement by confirming onboarding documentation pricing and system compliance
Issue and manage Purchase Orders and SOVs ensuring required documentation is executed prior to work commencement
Coordinate procurement of equipment labor logistics warehousing and related resources as needed
Facilitate communication with internal teams subcontractors and clients including participation in pre-construction project and financial review calls
Support project close-out activities including billing documentation reporting and reconciliation of open commitments
Maintain accurate project records and support ongoing financial tracking and monthly reviews
Perform other duties as assigned by management consistent with the scope and responsibilities of this role.

Qualifications:

High school diploma required
Four to six years of project or office administrative experience including two to three years in a construction office environment
Experience working with Oracle or similar enterprise financial systems
Advanced proficiency in Microsoft Office (Excel) Smartsheet Procore Microsoft Outlook and Windows-based systems
Knowledge of AIA documents pay applications permits and complex billing processes
Strong organizational interpersonal and communication skills with the ability to operate in a fast-paced deadline-driven environment
Ability to multitask maintain confidentiality and prioritize competing demands
Demonstrated customer service and client-facing support experience
Ability to lead train and support operational resource planning efforts

Physical Requirements:

Ability to perform repetitive tasks including typing data entry and document review
Ability to sit stand and work at a computer for extended periods of time
Ability to communicate effectively via phone video conference and in person
Ability to navigate office environments lift and carry items up to 25 pounds if necessary.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities duties and skills needed from personnel so classified. All personnel may have to perform duties outside of their normal responsibilities from time to time as needed.

DAVACO ULC is an Equal Opportunity Employer and Supports a Diverse Inclusive Work Environment

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

Drug-Free Workplace

We maintain a drug-free workplace and perform pre-employment random reasonable suspicion and post-accident substance abuse testing.â We also perform pre-employment background checks.

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Required Experience:

Senior IC

Job Title: Senior Project CoordinatorDepartment: CanadaCompany Overview: DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the worlds leading brands with the development transformation and maintenance of their physical sites throughout North collaborati...