Facilities Assistant

Palo Alto, CA - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Facilities / Office Services Associate
Palo Alto CA (Onsite)
3 months (Temp to Perm)
MonFri (8am 5pm)

Qualifications :

Client is seeking a dependable and service-oriented Facilities / Office Services Associate to support daily workplace operations in a fast-paced professional environment. This role focuses on facilities coordination meeting and event support catering services and general office services while delivering an excellent customer experience.

Key Responsibilities

Coordinate catering services by working with internal support staff and external vendors for meetings and events
Support departments with non-client business activities and general office service tasks
Oversee daily facilities operations to maintain a clean safe and efficient work environment
Prepare meeting and conference rooms including cleaning tables chairs and credenzas
Perform post-meeting cleanup and reset conference rooms for future use
Stock organize and maintain break areas to meet employee needs
Perform routine coffee machine maintenance including weekly rinsing and replenishing supplies
Assist with shipping and receiving activities including packing labeling and verifying packing slips
Determine appropriate packing methods and materials for outgoing and incoming shipments
Support mail delivery and distribution by following established routing and instructions
Operate and support copiers and related office equipment; perform basic troubleshooting as needed
Utilize hardware and software tools to support cost recovery document management and workflow processes
Perform additional duties as assigned to support overall business operations

Qualifications

High school diploma or GED required
12 years of related work experience required
Minimum of 2 years of experience in the legal industry highly preferred
Some copy/print job experience preferred
Valid drivers license and minimum auto insurance coverage may be required per client policy

Knowledge Skills & Abilities

Strong customer service orientation with excellent interpersonal and communication skills
Proficiency in Microsoft Office applications
Working knowledge of copiers and related office equipment; basic repair knowledge preferred
Understanding of shipping and receiving procedures
Basic electronics knowledge preferred
Strong troubleshooting and problem-solving skills
Ability to read and comprehend technical manuals parts books and written instructions
Ability to work independently prioritize tasks and adapt to changing needs
Excellent verbal communication and customer relations skills

Working Conditions & Physical Requirements

Office and facilities environment with varied daily assignments
Ability to remain on feet for extended periods
Ability to lift and move items weighing up to 50 lbs
Moderate physical activity including standing walking bending reaching and lifting

Additional Information :

Candidates must be able to lift 50 pounds and stand for extended periods of time.

Remote Work :

Employment Type :

Contract

Facilities / Office Services AssociatePalo Alto CA (Onsite)3 months (Temp to Perm)MonFri (8am 5pm)Qualifications : Client is seeking a dependable and service-oriented Facilities / Office Services Associate to support daily workplace operations in a fast-paced professional environment. This role f...