Executive Assistant & Events Support

Executive Assistant & Events Support

Compensation: $75000 CAD

Introduction

We are hiring a proactive detailoriented administrative professional to support our President/ CEO while supporting the coordination of learning and development events.

In this role you will provide comprehensive administrative assistance to the President/ CEO specifically in coordination calendars inboxes and travel schedules. You will oversee day-to-day office management including coordinating supplies and employee engagement activities.

This individual must be highly effective at coordinating and executing on events (in-person and/ or virtual) that drive and enrich the employee experience. The right candidate will have a key role in event management including location and vendor searches option comparisons logistics communication and on-site execution.

The successful candidate should enjoy building relationships with internal and external stakeholders. This individual must be highly collaborative and team-oriented while also being able to work independently.

This role would work traditional business hours (approximately 9am 5pm) apart from a few event activities per year which will require travel. The individual is expected to be in-person at the 22 St. Clair Ave E Toronto Ontario office location at least twice per week (set days to be communicated).

Key Responsibilities

• Executive Support: Provide comprehensive administrative assistance to the President including calendar management travel coordination and expense processing.
• Event Planning & Coordination: Act as an events coordinator for key conferences and events held at least twice per year. This would include sourcing and coordination of venues and external vendors communication and liaison with conference participants creating detailed event schedules and oversee on-site event execution. Events will have up to 300 attendees.
• Office Management: Oversee day-to-day office operations including supplies facilities and fostering an efficient and welcoming workplace.
• Portfolio & Business Support: Coordinate processes and maintain organizational data ensuring timely completion of key reporting and governance activities.
• Other Ad-Hoc Administrative Duties: Provide flexible support for special projects and evolving business needs.

Qualifications:

• Experience: 3 years in executive support office administration or event coordination roles; experience in fast-paced multi-stakeholder environments preferred.
• Organizational Skills: Exceptional ability to manage multiple priorities deadlines and logistics with accuracy and attention to detail.
• Communication: Strong written and verbal communication skills; comfortable liaising with senior leaders vendors and cross-functional teams.
• Problem-Solving: Resourceful and proactive in anticipating needs resolving issues and adapting plans under pressure.
• Event & Travel Coordination: Demonstrated ability to plan and execute corporate events and manage domestic/international travel arrangements.
• Professionalism & Confidentiality: High level of discretion when handling sensitive information and executive matters.
• Technical Proficiency: Skilled in Microsoft Office Suite (Outlook Excel PowerPoint) and collaboration tools.

Applicants with disabilities who would like to require a reasonable accommodation related to any part of the application process may contact us at .