Executive Administrative Assistant
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Job Location:
Salt Lake, UT - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Us
We specialize in the design installation service and maintenance of commercial and industrial projects. As a design-build leader our team has constructed and maintained mechanical systems for a wide variety of high-profile clients including hospitals data centers manufacturers hotels universities office buildings and more.
Job Summary
An Executive Assistant is a professional responsible for managing an executives calendar scheduling meetings handling phone calls making travel arrangements coordinating administrative tasks and acting as a primary point of contact often requiring strong organizational skills excellent communication and the ability to handle confidential information with discretion; essentially serving as a trusted right-hand to the executive to streamline their daily operations
Essential Duties & Responsibilities
DUTIES INCLUDE BUT ARE NOT LIMITED TO
- Practice and adhere to the CCI Way
- Scheduling meetings appointments and managing executive leadership calendars effectively.
- Answering and screening phone calls managing email correspondence and routing inquiries appropriately.
- Booking flights accommodations and transportation for business trips.
- Preparing meeting agendas and taking minutes.
- Planning and overseeing corporate events such as fundraisers (Golf tournament to benefit the Childrens Center) summer party holiday party and other events.
- Organizing and filing important documents preparing reports and handling correspondence.
- Manage office supplies interior office maintenance janitorial services corporate apparel orders annual service awards and executive leadership expense reports.
- Maintain discretion when handling sensitive information.
- Maintain corporate business and contractors licensing.
- Facilitate annual certificate of insurance (COI) renewals and bonding duties.
- Perform corporate environmental reporting requirements.
- Prepare monthly newsletter.
- Utah Notary.
- Assist with daily mail and cash receipts preparation procedures.
Qualifications
REQUIRED SKILLS:
Excellent Communication Skills
- Strong verbal and written communication to interact with internal and external stakeholders effectively.
Organizational Skills:
- Ability to prioritize tasks manage multiple projects simultaneously and work efficiently under pressure.
Time Management
- Proficient in managing schedules and meeting deadlines.
- Proficiency in Microsoft Office Suite
- Expertise in applications like Outlook Word Excel and PowerPoint
Attention to Detail
- Ability to ensure accuracy in all tasks and deliverables.
Problem-solving Skills
- Identifying issues and finding solutions proactively.
- Perform other duties as required
KNOWLEDGE SKILLS & ABILITIES:
Proficient in Microsoft PowerPoint Outlook Excel Project and Word.
EDUCATION:High School diploma
EXPERIENCE:Minimum of 5 years experience as a high-level Administrative Assistant.
CERTIFICATE/LICENSE:None
PHYSICAL DEMANDS/WORKING CONDITIONS
Requires prolonged sitting some bending stooping and stretching. Requires normal range of hearing and eyesight to record prepare and communicate reports. Requires lifting up to 75 pounds occasionally. Work is performed in the office onsite.
#CCI
#LI-DC1
#LI-Onsite
Equal Opportunity Employer
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
