Senior Executive, Faculty Ops and Support

The School of Chemistry Chemical Engineering and Biotechnology (CCEB)isseekingan experienced and highly motivated Senior Executive to join our team. TheSchoolis committed to developingprogrammesthat offercutting-edgelifelong learning solutions and globally recognizedqualificationaccessible by aspiring professionals and lifelonglearners.

The Senior Executive will support the Associate Chair (Faculty) and Head of Faculty Affairs in managing faculty operational and administrative matters ensuring the Faculty Affairs Office delivers accurate timely and efficient services in these areas: faculty secretarial support recruitment appointment reappointment performance appraisal promotion and tenure as well as faculty development and culture.

Responsibilities:

Executive & Secretarial Support

• Provide comprehensive administrative support to Associate Chair (Faculty) including procurement claims travel arrangements and document submissions.

• Provide secretariat support for committees and meetings including booking of meeting rooms agenda preparation minute-taking and follow-up actions.

• Maintain confidentiality and handle sensitive documentation with accuracy and discretion.

• Support digitalisation initiatives and contribute to streamlining workflows and improving service delivery.

• Maintain up-to-date records and assist in the preparation of reports presentations and internal communication materials.

• Liaise with internal departments (e.g. Finance HR Research Office) and external vendors to resolve compliance and process-related issues.

• Perform any other duties as assigned to support the teams and schools objectives.

Faculty Recruitment Appointment Re-appointment and Promotion Administration Support

• Data mining and profiling of potential international candidates; create database for easy references.

• Liaise with Schools HR and Shared Services team to advance Faculty appointment re-appointment promotion and tenure and related processes and ensure smooth execution of administrative process.

• Provide end-to-end support on faculty recruitment such as (but not limited to) interview / meeting scheduling travel arrangement campus visit and claims.

• Support preparation of faculty dossier in appointment re-appointment promotion for Committees review and to ensure timely submission of documentation and compliance with University policies.

• Support annual faculty appraisal exercise to ensure adherence to timelines and processes.

• Maintain up-to-date records and assist in the preparation of reports presentations and internal communication materials.

• Perform any other faculty-related duties as assigned to support the teams and schools objectives.

• Serve as key support to school management for faculty recruitment-related publicity materials.

Requirements:

• Possess Diploma in Business Administration Education or any related field.

• 3-5 years of professional administrative experience ideally in higher education or research-intensive settings.

• Proven track record in supporting leaders and managing complex workflows.

• Strong organisational and time management skills with the ability to meet deadlines.

• Calm under pressure and able to juggle competing priorities.

• Excellent interpersonal and written communication skills.

The School of Chemistry Chemical Engineering and Biotechnologyseeksa diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruiton the basis ofmerit regardless of age race gender religion marital status and family responsibilities or disability.

We regret that only shortlisted candidates will be notified.