Business Support Admin

Finance

• Coordinate monthly Topdown Forecast updates by liaising with relevant stakeholders; ensure timely completion of monthly invoicing before month-end closing.
• Create and maintain project in Dynamics 365 when needed.
• Provide support in WIP Management and related reporting.
• Manage and maintain databases for new client registrations and credit note processing.
• Act as the primary point of contact for Accounts Receivable/Payable (AR/AP) matters including follow up on Debt Collections.
• Follow up on SG Ops Timesheet to ensure 100% submission.

Risk/Compliance Management

• Follow up and assist in CDA (Commission Management) processes.
• Maintain and monitor the contract database to ensure completeness and compliance.
• Support and follow up on all client care compliance activities to ensure adherence to internal guidelines.
• Track follow up and ensure completion of SG Advance mandatory e-learning modules.
• Manage and update the database for new client onboarding.
• Project external subcon payment validation.
• Monitor update and manage timesheet submissions and utilization tracking. 

BG BAU Bid Support

• Support business-as-usual (BAU) bids and fee extension processes.
• Assist in preparing and submitting proposals and related documentation.
• Convert and update CVs in the internal company database.
• Maintain and update project case studies in the internal company database.
• Handle vendor registrations and new client code setup.
• Maintain confidentiality agreements and proposal registers.
• Manage business and company registrations/renewals.
• End to end RM (Risk Management) Process 

Other Administrative Support

• Organize and coordinate operations team meetings including preparation of presentation materials minute-taking and action tracking.
• Assist PM Cost Centre Lead (CCL) with expenses claims and timesheet submissions.
• Provide backup support for reception duties and coordinate travel requests when necessary.
• Deliver administrative assistance and ad hoc support to the team and business leads as required.
• Perform additional administrative duties as assigned.

Qualifications :

• Bachelors in Marketing Business Administration or equivalent 3 - 5 years experience within business support for professional services or similar industries.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
• Team player with a proactive approach.
• A strong eagerness to learn and an open mindset to embrace change.
• Excellent communication and coordination skills.
• Attention to details and accuracy.
• Ability to manage multiple tasks and meet deadlines. 

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at  our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time