Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

OurAmericas Distribution & Service Division (ADSD) provides governance and administration of Cat dealers across the U.S. Canada and Latin America.

As the Administrative Assistant for the Mountain West US District you will play a critical role in supporting the Mountain West US District by streamlining communication managing key meetings and coordinating reporting processes for the Mountain West US District team.

Additional Information:

• Location: Denver CO (United States)
• Required Travel: Up to 10% (Domestic).
• US Work Authorization Sponsorship Offered: None.
• Relocation Assistance Offered: None.

What You Will Do:

• Communication & Coordination:
  • Serve as the central point of contact between Caterpillar dealer-facing teams industry partners executive assistants and Dealers.
  • Schedule and manage Leadership Table meetings Dealer Profile prep sessions Caterpillar review meetings and Dealer Financial Reporting System planning.
  • Coordinate 1:1 meetings and ongoing calendar management for Caterpillar industry peers Dealer leadership (VP SVP EVP etc.) and Dealer Principals.
  • Prepare executive summaries for SVP-level visits to Caterpillar Dealers.
  • Log and route customer issues from CIC or other sources to appropriate representatives ensuring proper documentation and closure.
  • Manage DocuSign routing for legal documents requiring Dealer Principal/VP signatures.
  • Organize Dealer recognition efforts (anniversaries holiday cards etc.).
• Monthly Reporting and Documentation:
  • Support budget reviews and Annual Business Plan (ABP) submissions.
  • Compile and submit safety reports for the Mountain West US District.
  • Review lease vehicle reporting.
  • Prepare staff meeting metrics and materials.
  • Maintain and update Caterpillar/Dealer contact lists for mailing and communication.
  • Create and submit expense books for the Mountain West US District Director.
• Major Meeting Support:
  • Provide logistical support for key district events such as the Mountain West US District Council Marketing & Digital Conference Fall Planning and Annual Business Planning.
  • Secure venues manage catering and hospitality needs and coordinate calendar invites and scheduling.
• General office administration duties (answering telephone taking messages and answering routines questions maintaining vacation schedule and master schedule of whereabouts for staff typing and distributing memos meeting minutes and presentations for staff facilitating domestic and international travel arrangements assisting in payments expense processing and charge card reconciliation).
• Other duties as assigned by Caterpillar management from time-to-time.

What You Have (Basic Qualifications):

• Previous administrative experience supporting senior leadership (ex. Directors etc.).
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors with various levels of the organization.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives projects groups or activities making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
  

What You Will Get:

Through it allweareone team creating and delivering world-class components and solutions superior to the more about theCaterpillarExperience and why Its More Than a Job its a Career at Caterpillar.

About Caterpillar:

Caterpillar Inc. is the worlds leading manufacturer of construction and mining equipment off-highway diesel and natural gas engines industrial gas turbines and diesel-electric locomotives. For nearly 100 years weve been helping customers build a better more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services backed by our global dealer network provide exceptional value that helps customers succeed.

#LI

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Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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