Administrative Assistant 1 (090467 & 090144)

TheDepartment of Military and Veterans Affairs (DMVA) Division of Homeland Security and Emergency Management(HS&EM)

is recruiting for two Administrative Assistant 1positions!

This position is open to Alaska Residents only.

Please check our Definition FAQto determine if you qualify.

• Accountability:Holds self and others accountable for measurable high-quality timely and cost-effective results. Determines objectives sets priorities and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.

• Attention to Detail:Is thorough when performing work and conscientious about attending to detail.

• Computer Skills:Uses computers software applications databases and automated systems to accomplish work.

• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information changing conditions or unexpected obstacles; effectively deals with uncertainty.

• Team Building: Inspires and fosters team commitment spirit pride and trust. Facilitates cooperation and motivates team members to accomplish group goals.

*NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE*

The successful applicants must pass a federal background check in order to qualify for military base access which is required with this positions work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License proof of vehicle insurance and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the States control.

Special Note:In addition in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process a background check investigation including a criminal records check will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

Please read the information below carefully. This applies to your application submission. To qualify for this position the incoming team member must be willing and able to occasionally travel to remote field sites using boats small aircraft and helicopters and be prepared to work in varying weather conditions in confined areas and potentially be exposed to wildlife. Demonstrating your flexibility and experience with such environments will support your application.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee provide your last two (2) performance evaluations or if you have never been employed with the State please provide three (3) professional letters of recommendation if evaluations are unavailable.

• Three(3) professional references we may contact by phone (must include position titles and your current supervisor and one former supervisor).

• Include official college transcripts if using education to meet minimum requirements.

• A valid REAL ID/Drivers License.

• A cover letter is recommended at the time of Interview for additional application points but is not required.

Note: You will not need to bring these documents if you have already attached/submitted with your application package.

Other Job Specific Requirements:

Special physical mental or behavioral requirements of the position:

Must be willing and able to travel within the State including very remote areas or out of State on an as needed basis.

Bargaining Unit:
If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employeedo not complete this question.

Education:
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application submitted to the contact information below or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application email or fax it to the contact provided in the job posting.

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Application Notice:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aids or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

Notice:If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at: Information

Workplace Alaska Application Questions & Assistance:Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are in the Juneau area. Requests for information may also be emailed to:

For applicant password assistance please visit:

Contact Information:

Joshua Sassé