Administrative Billing Specialist (55275)

Applied Technical Services LLC is a leading provider of critical testing inspection certification and compliance services. The company serves clients across a diverse set of large and stable end markets including manufacturing power generation aerospace medical and defense. ATS was founded in 1967 and is headquartered in Marietta GA. Today the Company employs nearly 2100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

Administrative Billing Specialist

Company: Applied Technical Services
Employment Type: Full Time
Location: Kennesaw GA

Position Overview

The Administrative Billing Specialist provides comprehensive administrative and clerical support to the Forensics team. ensure efficient accurate and professional office operations. This role is primarily focused on timely billing of client services. This role supports managers and teams through accurate record management billing scheduling support and communication with internal and external stakeholders. The position requires strong attention to detail organization discretion and the ability to manage multiple priorities in alignment with organizational goals and regulatory requirements.

Responsibilities

• Perform timely daily administrative functions including project billing data entry filing document or report preparation and distribution of materials and invoices.
• Handle sensitive and confidential information with discretion and professionalism in accordance with company policies and legal requirements.
• Maintain monitor and update records databases spreadsheets and inventories using approved systems to ensure accuracy and compliance.
• Assist with the collection verification integration and reporting of operational financial and departmental data.
• Provide administrative support to assigned managers or executives including scheduling support correspondence and document management as needed. Understands and follows procedures in accordance with system policies and regulations ensures that operations within the office are carried out with the highest level of quality makes recommendations for improvements develops workflow processes in accordance with departmental or company procedures.
• Prepare review and distribute internal and external communications including emails invoices notices and reports in a timely manner.
• Serve as a primary point of contact for internal staff clients vendors and external partners by answering emails phones routing inquiries and ensuring timely follow-up.
• Coordinate with other departments as required.
• Establish and maintain professional working relationships with colleagues clients vendors and stakeholders.
• Collaborate with team members to support organizational goals operational efficiency and service delivery excellence.
• Comply with all applicable federal state and local laws regulations and organizational policies and procedures.
• Perform other related duties as assigned.

• High school diploma or equivalent required; associate degree or higher preferred
• Minimum of three (3) years of administrative clerical or office support experience
• Accounts Receivable or billing experience strongly preferred
• Proficiency in Microsoft Office including Word Excel Outlook and PowerPoint. Advanced Excel skills preferred.
• Strong organizational time management and prioritization skills. Strong project tracking experience preferred.
• Excellent written and verbal communication skills
• Professional demeanor with strong customer service orientation
• Ability to manage multiple tasks in a fast paced office environment
• Ability to work independently while supporting team based objectives

Physical and Work Environment Requirements

• Professional office environment with regular interaction with staff clients and vendors
• Ability to sit stand and walk throughout the workday
• Occasional lifting of materials up to 25 pounds

U.S. Persons Only

A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (ITAR). Accordingly the company will consider only U.S. Persons for this position. A U.S. Person includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e. green card holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disability

Applied Technical Services LLC is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race color creed religion national origin citizenship status ancestry sex age physical or mental disability unrelated to ability marital status family responsibilities pregnancy genetic information sexual orientation gender expression gender identity transgender sex stereotyping order of protection status protected veteran or military status or an unfavorable discharge from military service and other categories protected by federal state or local law.