Associate Administration and Communications Officer

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Administration and Communications Officer is assigned to the Japanese Representative Office (JRO) within the Strategy Policy and Partnerships Department (SPD). You will be based at our Representative Office in Tokyo Japan.

You will report to the Representative JRO.

Your Role

As Associate Administration and Communications Officer you will manage JROs finances office operations travel coordination and support external communications compliant with ADB guidelines. You will oversee temporary staff and contractors to maintain smooth administrative and operational responsibilities.

You will:

• Prepare and monitor annual budgets financial reports and the imprest account with policy-compliant liquidation and replenishment.
• Process payments staff salaries benefits and supplier contracts.
• Manage office facilities procurement of goods and contractual services assets and inventories.
• Be the focal point for HR IT security and administrative matters as needed.
• Provide logistical support for staff visiting missions and the ADB President.
• Handle public queries communications and knowledge-sharing activities.
• Oversee temporary staff and contractors; perform other tasks as assigned.

You will need:

• Bachelors degree preferably in Accounting Economics Public Administration/Policy International Development or International Affairs/Relations or relevant fields preferably with advanced training
• At least 5 years of relevant professional experience in office management and accounting or financial tasks.
• Experience in budget preparation and monitoring.
• Experience working with staff within own work location and remotely.
• Experience collaborating with teams as a constructive team member.
• Written and verbal proficiency in English and Japanese.
• Please refer to the link for ADB Competency Framework for TL4.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to qualified nationals and permanent residents of Japan.

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila and owned by 69 members50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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