Service Project Manager – HVAC & Mechanical Special Projects

DeBra-Kuempel is seeking to fill a Service Project Manager HVAC & Mechanical Special Projects in our Cincinnati Ohio location. This position is responsible for developing growing and managing the Special Projects group. This person will work with Project Managers Piping/Plumbing Estimator Sheetmetal Estimator Piping/Plumbing Labor Superintendent and Sheetmetal Labor Superintendent. The projects are wide ranged; including but not limited to: HVAC piping Refrigeration Industrial piping Plumbing Sheetmetal and Equipment replacements. This position is full time long term and offers a generous benefits package. The benefits include medical dental life disability paid vacation paid holidays and a 401k plan with company match.

DUTIES AND RESPONSIBILITIES

• Drive the projects overall flow effectively from inception to completion.
• Obtain contract and bid documents from estimating; review and understand scope for project turnover. Attend walk-throughs.
• Ensure all project document control is completed efficiently by project team including but not limited to insurance bonding permits submittals RFIs change orders correspondence etc.
• Confer with supervisory personnel owners contractors or design professionals to discuss and resolve matters such as work procedures complaints or construction problems.
• Plan schedule or coordinate construction project activities to meet deadlines.
• Prepare and submit budget estimates progress reports or cost tracking reports.
• Inspect or review projects to monitor compliance with building and safety codes environmental regulations or other regulations.
• Select subs and equipment suppliers with input from engineering estimating and purchasing as required.
• Verify correct drawings are distributed to field.
• Create schedule of values or billing format as required by the contract documents.
• Create project schedule showing completion delivery dates and sub requirements. Integrate into overall project and manpower schedule as required. Understand notice requirements.
• Request POs for major equipment and subs indicating shipping requirements and anticipating delivery dates. (Request proper delivery notice at that time.)
• Facilitate material takeoffs by trade foreman.
• Host and attend all necessary meetings with both internal and external entities to review scheduling and delivery work plans job progress manpower and solutions to setbacks.
• Support accounting department in monthly billings and collections and follow up on outstanding balances.
• Collaborate with foreman regarding project safety. (Toolbox talks and weekly walk through.)
• Gather information for changes in work and turnover to estimating for pricing. P.M. will finalize C.O. pricing after estimating completes takeoff and attempt to maximize profit on C.O.s. Ensure no work starts prior to approval or notice to proceed.
• Assist field personnel in closeout of project.
• Obtain as-builts from field; request CAD from engineering.
• Escalate critical and/or sensitive issues to the Division Manager / Project Executive with recommendation for resolution.
• Comply with all Company operating policies procedures and safety programs as established.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collect historical cost data to estimate costs for current or future products.
• Consult with clients vendors personnel in other departments or construction foremen to discuss and formulate estimates and resolve issues.
• Prepare estimates used by management for purposes such as planning organizing and scheduling work.
• Analyze blueprints and other documentation to prepare time cost materials and labor estimates.
• Confer with engineers architects owners contractors and subcontractors on changes and adjustments to cost estimates.
• Review contract and bid documents; review and understand scope for project turnover
• Attend walk-throughs pre-bid and scope clarification meetings
• Quantitative take-off and computer entry
• Prepare scope letters and proposals
• Maintain relationships with customers General Contractors vendors and subcontractors
• Coordinate the efforts of junior and staff-level resources in performing take-offs issuing bills of material to vendors and obtaining subcontractor quotes
• Coordinate efforts with the Engineering Department
• Ensure documents are centrally saved in the companys drive within the confidential estimating folder(s)
• Assist project managers with takeoffs and pricing changes in work
• Escalate critical and/or sensitive issues to the Vice President of Preconstruction with recommendation for resolution.
• Comply with all Company operating policies procedures and safety programs as established.
• Perform additional assignments as required by the needs of the company or as directed by executives.

MINIMUM QUALIFICATIONS

• Minimum of 8 years of hands-on industry-specific experience.
• Basic computer skills.

PREFERRED QUALIFICATIONS

• Plumbing background.
• Previous experience with CAD and/or project management software.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and travel to field locations as needed.

While visiting field locations the employee may be required to work outdoors be exposed to wet and/or humid conditions; moving mechanical and electrical parts; high precarious places; dust fumes or airborne particles; toxic or caustic chemicals; outside weather conditions extended exposure to sunlight; cold and heat; risk of electrical shock and vibration. The noise level in the work environment is usually moderate to loud.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

While performing the duties of this job the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site and be an approved driver per company Fleet and Driver policy.