Executive Assistant 17398

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Position : Executive Assistant

Work Hours (Client) : 9:00am - 5:00pm UTC-5 Jamaica time

Pay Range : $1200 to $1500

Location of Search : Philippines and South Africa

Work Location : REMOTE

Role Overview

The Executive Assistant acts as a strategic gatekeeper and operator ensuring that only high-leverage matters reach Principal and that decisions translate into timely frictionless execution.

Functional Accountability

This role has end-to-end ownership of:

Executive time calendar and access management
Inbound and outbound communications across all channels and entities
Executive preparation briefing and follow-through on decisions
Cross-entity coordination and execution tracking
Personal and professional logistics required to sustain focus and availability
Executive operating systems that prevent dropped commitments and rework

Accountability is singular: nothing that requires CEOs attention should arrive unfiltered unprepared or unresolved.

Key Outcomes and Success Measures (12-Month Horizon)

Principals calendar reflects strategic priorities with protected deep-work time and minimal reactive interruptions.
All inbound communications are triaged prioritised and resolved with no unvetted access.
Executive meetings are decision-ready with briefs agendas and documented follow-through delivered consistently.
Strategic and delegated initiatives across entities are visible tracked and progressed without prompting.
Personal and professional logistics operate seamlessly with no follow-up required by the Principal
Risks conflicts and bottlenecks are identified early and escalated only when judgement or approval is required.

Decision Authority

This role may independently:

Control access to Principals time and attention
Prioritise defer or decline requests based on strategic relevance
Communicate externally on Principals behalf once tone and parameters are set
Drive follow-up and accountability across internal teams and external advisers
Implement systems reminders and workflows to eliminate repeat issues

This role must escalate:

Material legal financial or reputational decisions
Commitments that materially change strategy exposure or obligations
Matters involving unresolved conflict of interest or high sensitivity

Key Working Relationships

Principal
General Managers across operating entities
Legal finance compliance and professional advisers
CIOO and operational leads
External partners vendors and service providers
Personal support resources (driver household support clerical support)
This role coordinates across functions but does not replace executive leadership within entities.

What This Role Is Not Responsible For

Acting as a General Manager or business owner within any entity
Providing legal financial or investment advice
Social or relationship management beyond operational coordination
Performing routine clerical work that can be delegated elsewhere
Absorbing unclear work due to others lack of ownership

Capabilities and Experience Required

Core Capabilities (Must-Have)

Exceptional executive judgement and discretion
Advanced prioritisation and time-leverage thinking
Strong written communication; able to distil complexity into action
Systems thinking with rigorous follow-through
Calm authority under pressure and competing demands

Relevant Experience

510 years supporting a founder principal or C-suite executive
Experience operating across multiple entities or jurisdictions
Exposure to legal professional services investment or complex operations
High proficiency with Office 365 Google Workspace video conferencing tools and task/project management platforms

Position : Executive AssistantWork Hours (Client) : 9:00am - 5:00pm UTC-5 Jamaica timePay Range : $1200 to $1500Location of Search : Philippines and South AfricaWork Location : REMOTERole OverviewThe Executive Assistant acts as a strategic gatekeeper and operator ensuring that only high-leverage m...