Facilities Administrative Coordinator

Williamsburg, VA - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Facilities Administrative Coordinator

Job Summary

The Facilities Administrative Coordinator provides administrative payroll and office management support to ensure the efficient operation of facilities and day-to-day office functions. This role serves as a key liaison between facilities finance HR vendors and staff handling payroll coordination office administration recordkeeping and facilities-related documentation. Reports to the Kingsmill Resort Facilities Manager.

Key Responsibilities

Coordinate day-to-day facilities operations including maintenance requests work orders and service scheduling
Liaise with vendors contractors and service providers; track contracts invoices and renewals
Maintain facilities records permits compliance documentation and asset inventories
Supports and coordinates facilities-related projects
Monitor supplies equipment and facilities budgets; prepare reports as needed
Collect verify and process payroll data including timesheets attendance overtime and leave records
Ensure payroll data is accurate and submitted on time in compliance with company policies and labor regulations
Maintain payroll records reports and confidentiality of employee information in Dayforce
Manage office operations including ordering supplies mail handling and office equipment coordination
Maintain administrative calendars schedules and meeting logistics
Serve as a point of contact for employees regarding office and administrative needs

Qualifications

24 years of experience in facilities administration office administration or a similar administrative role
Must be capable of lifting pushing or pulling and carrying objects weighing a minimum of 50 pounds
Excellent organizational multitasking and time-management skills
High attention to detail and accuracy especially with payroll and documentation
Proficiency in Microsoft Office (Excel Word Outlook); Work order systems Amadeus Opera Onity Google drive etc.
Strong communication and interpersonal skills
Problem-solving mindset and ability to work independently

Required Experience:

Job Title: Facilities Administrative CoordinatorJob SummaryThe Facilities Administrative Coordinator provides administrative payroll and office management support to ensure the efficient operation of facilities and day-to-day office functions. This role serves as a key liaison between facilities fin...

Job Title: Facilities Administrative Coordinator

Job Summary

Key Responsibilities

Coordinate day-to-day facilities operations including maintenance requests work orders and service scheduling
Liaise with vendors contractors and service providers; track contracts invoices and renewals
Maintain facilities records permits compliance documentation and asset inventories
Supports and coordinates facilities-related projects
Monitor supplies equipment and facilities budgets; prepare reports as needed
Collect verify and process payroll data including timesheets attendance overtime and leave records
Ensure payroll data is accurate and submitted on time in compliance with company policies and labor regulations
Maintain payroll records reports and confidentiality of employee information in Dayforce
Manage office operations including ordering supplies mail handling and office equipment coordination
Maintain administrative calendars schedules and meeting logistics
Serve as a point of contact for employees regarding office and administrative needs

Qualifications

24 years of experience in facilities administration office administration or a similar administrative role
Must be capable of lifting pushing or pulling and carrying objects weighing a minimum of 50 pounds
Excellent organizational multitasking and time-management skills
High attention to detail and accuracy especially with payroll and documentation
Proficiency in Microsoft Office (Excel Word Outlook); Work order systems Amadeus Opera Onity Google drive etc.
Strong communication and interpersonal skills
Problem-solving mindset and ability to work independently

Required Experience: