Administrative Secretary

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Administrative Secretary A.D. Henderson - Boca Raton FL.

Join a collaborative studentfocused school community as our Administrative Secretary serving as the Principals primary assistant and a key hub of organization and communication on this dynamic role youll manage calendars coordinate school activities create presentations and reports organize events and keep office systems running efficiently. Youll support staff streamline processes maintain confidential records and help ensure the smooth daytoday functioning of the school. If youre a proactive problemsolver who excels at multitasking communication and bringing order to a busy environment wed love to have you on our team.

Summary of Responsibilities:

• Provide general administrative and clerical support and serve as the primary assistant to the Principal.

• Draft correspondence and other written communication.

• Research and create presentations.

• Prepare agendas and schedule meetings.

• Generate reports as needed.

• Organize office systems and procedures for improved efficiency.

• Provide timely notice to the Principal regarding meetings and cancellations.

• Maintain the schools activities calendars and schedule for facility usage.

• Maintain up-to-date records confidential files and documents.

• Utilize technology to optimize organization communication and work processes.

• Develop presentations for various audiences including the School Advisory Body.

• Develop Google and Excel project management documents to monitor school and Florida Department of Education timelines.

• Organize and plan faculty and staff events and celebrations including various employee appreciation days monthly birthday celebrations. Planning for celebrations involves organizing food and beverage menus as well as all logistics.

• Coordinate planning days and teacher workday meals.

• Prepare agendas organize and schedule meetings and arrange meeting rooms.

• Periodically follow up with staff to keep projects on track.

• Draft letters of recommendation for students and staff.

• Serve as liaison for fundraising efforts and other events planned with the PTO.

• Manage and schedule travel for Principal when requested.

• Submit and reconcile expense reports.

• Support other staff with general questions.

• Support school events and functions.

• Coordinate and monitor special events.

• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has itsperks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employeesPublic Service Loan Forgiveness (PSLF)program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (atPresidentsdiscretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuitionassistanceafter 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:

High school diploma and seven years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary:

$20.00 - $25.00 per hour.

College or Department:

COE: FAUS - District and School Programs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 7 a.m. - 3:30 p.m.

Application Deadline:

Special Instructions to Applicant:

VETERANS PREFERENCE:
Applicants may claim Veterans Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans Preference and the SP position they are shown preference by the guarantee of an interview. Veterans Preference does not guarantee a job. For additional information please visit For assistance please contact Recruitment Services at

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.