Business Support, Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward

General

• Provide full administrative support to the team in the office.
• Coordinate with theoffshorePDSBusiness Support teaminthe JLL BusinessServicesFunction (JBS)for designated tasks and business processes..

Example tasks includebut not limited to:

• Booking travel and processing expenses Scheduling meetings booking meeting rooms and coordinating refreshments asrequired.

• Typingandformattingoftechnical reportsand other remote options such as backup typing as necessary.

• Documentproduction usingMicrosoft Office 365 software including Nitro/Adobe.

• Co-ordination of new starters/leavers processin conjunction with PDS Operationsteamand local office protocols.
• Set upproject files andmaintainaccuratefiling according in iManage
• Maintainaccurateequipment records and inventory management
• Maintain client contact detailsin CRM system i.e. Salesforce
• Deal with staff and client queries asrequired.

Communications

• Coordinate and distribute team communications announcements and policy updates
• Activelyfacilitatecommunication flow between local office national businesssupportandoperational teams
• Manage team distribution lists and ensureaccuratecontact information
• Maintain professional telephone and email etiquette as first point of contact
• Organise and coordinate internal team meetings
• Prepare meeting materials agendas and presentation packagesin accordance withbest practice QA and branding standards
• Prepare and distribute meeting minutesandaction item summaries as requiredusing JLL GPT.
• Serve asacommunication bridge between technical teams management and support functions
• Coordinate with other JLL departments (HR IT Finance) for team requirements.
• Coordinate with the PDS Pursuits Team fortimelymarketing collateral updates (including CVs Case Studies etc.)

Financial & Business Intelligence

• Process Purchase OrdersSpeedchartnumbersand third-party consultant costsasrequired
• Maintain Salesforce opportunity dataandupdatepreviousentriesto ensureaccuracy ofpipelineand closeonce secured/lost.
• MaintainCertiniaproject data to ensureaccuracy of secured work end datebilling milestonesto includecorrect naming convention delivery owner market budgets etc.
• Assistwith financial reporting and reconciliation i.e. recoverable expenses third party costs invoices requiring evidence for the purpose of revenue recognitionetc.
• Support the monthlyforecastcollation processusing Salesforce andCertinia.
• Support month-end and quarter-end closing activities
• Monitor financial metrics andactively driveprogression through to completion i.e. aged debtsaccruals items pendingrevenue recognition.
• Actively drivethetimelysubmission and approval of timecards
• Maintain vendorrelationships

What you can expect from us

Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.