Set-Aside Housing Program Administrative Asisstant

Open: January 16 2026Closes: January 30 2026Job Title: Administrative Assistant Department: Set Aside ProgramReports To: Set Aside Assistant Director Hours: Full-Time 40 hours/Week Req #: 817 Salary: Based on Salary Matrix Benefits Position Summary:Under the general direction of the Set Aside Housing Director is responsible for providing general office support to department staff and relieve department staff of administrative details as requested by Director. This position is responsible for assisting with payment processing. This position is responsible for assisting in implementing Set Aside policies and procedures for qualified Duties and ResponsibilitiesCourteously greets visitors answers questions and directs visitors as current knowledge of Set Aside Procedures and with intake services in screening applicants for the Down Payment Grant Program and the Home Improvement Grant Program or other programs that may be available. Participates in selection of applicants for a high volume of check requests. Ensures Set Aside Program applications policies and other printed information is readily clients in accurately filling out housing applications for the various programs available on an as needed basis; accepts completed application and forwards to Resident Services for back-up to staff as needed by assisting clients with housing changes and assisting tenants with requests for work orders and routing work orders contacts applicable sources for work estimates to complete orders timely. Logs work order requests and completes data entry as organized filing for department to include files documents correspondence and other materials in a timely staff as needed to opens stamps logs and distributes incoming mail on a daily basis. Keeps a log of incoming mail and prepares outgoing mail timely. Assist staff as needed for processing and ensuring that overnight mail are sent timely and delivers/picks up mail from post office as staff as needed in taking rental payments from clients verifies amounts enters data and ensures the exact amount is sent to proper destination timely. Prepares deposit for Set Aside with other department or programs for home improvement assistance to clients after verifying identification an obtaining signature. Updates client files and enters data into HDS for typing and mailing correspondence or other documents on a monthly basis and as assigned by copies faxes answers phones takes messages for office staff. Routes documents as for managing Complaint Log routing complaints to Director or his/her designee and assisting staff with follow up all Housing office supplies and copier maintenance as duties as necessary or ResponsibilitiesThis position has no supervisory responsibilities. Qualifications and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceHigh School Diploma/GED and at least two years of general office experience; or a minimum of three years experience of combined progressively responsible experience in housings or social services or other related work; or equivalent combination of education and experience. Must be able to accurately use the computer to produce word processing spreadsheet and database documents (Word Excel and Access).Language SkillsAbility to identify read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients customers and the general public. Mathematical SkillsAbility to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs. Reasoning AbilityAbility to define problems collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete Skills and Qualifications Must have and maintain a valid WA State Drivers License and proof of automobile insurance. Drivers License must not contain any restrictions that would otherwise prevent the employee from driving a GSA vehicle. Must be flexible a team player and able to deal with stressful be friendly courteous and tactful. Must maintain effective working relationships with Set Aside and Tribal be dependable and have an ability to keep track of various maintain confidentiality at all be able to attend trainings as required by be able to successfully pass a background check prior to hire and periodically throughout employment DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a typewriter personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is regularly required to sit. The employee is frequently required to use hands to finger handle or feel; and talk or employee is occasionally required to stand and walk; climb or balance; stoop kneel crouch or crawl; and reach with hands and employee must occasionally lift and/or move up to 10 vision abilities required by this job include close vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is low to moderateThe physical exertion is low to is performed in an office Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawThe undersigned has reviewed this job description and understands and acknowledges that this job description is a complete description of the duties and responsibilities of the position and further acknowledges that they are able to perform the essential functions and physical demands as required by the Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404