Maintenance Operations Administrator
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Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Maintenance Operations Administrator serves as the central support hub for the maintenance and fleet operations team. This role is responsible for managing maintenance documentation invoices filing systems vendor coordination and system updates while supporting the day-to-day needs of the maintenance crew. This position requires strong organization independence attention to detail and the ability to handle a fast-paced sometimes high-pressure environment.
The Maintenance Operations Administrator serves as the central support hub for the maintenance and fleet operations team. This role is responsible for managing maintenance documentation invoices filing systems vendor coordination and system updates while supporting the day-to-day needs of the maintenance crew. This position requires strong organization independence attention to detail and the ability to handle a fast-paced sometimes high-pressure environment.
Key Responsibilities:
- Sort organize and maintain all maintenance paperwork for the maintenance team
- Create and manage filing systems for maintenance records invoices and repair documentation
- Scan upload and track invoices as they are received through ReqLogic
- Process and pay maintenance-related invoices accurately and in a timely manner
- Maintain organized digital and physical files to support audits and reporting
- Update AS400 with equipment status FHWA compliance updates tire shop information and completed shop work
- Perform daily unit updates as repairs are completed
- Maintain accurate repair history and documentation for all equipment
- Verify unit ownership prior to coordinating or approving services
- Receive and respond to road service calls related to equipment issues
- Coordinate and dispatch road service as needed
- Review repair needs and obtain approvals prior to service when required
- Log all road service activity and repair details into tracking systems
- Communicate with vendors regarding repairs approvals and account questions
- Assist vendors with billing and invoice inquiries
- Coordinate building and facility repairs (A/C plumbing general maintenance etc.)
- Request vendors and obtain quotes for building repairs and special projects
- Manage Amazon and supply orders for maintenance operations
- Stock and maintain the breakroom for the maintenance team
- Prepare and distribute weekly maintenance shop production reports
- Maintain organized records to support operational tracking and compliance
Qualifications & Skills
- Highly organized with strong attention to detail
- Comfortable handling invoices filing systems and administrative workflows
- Ability to work independently with minimal supervision
- Proactive reliable and supportive of a hands-on maintenance team
- Comfortable in a fast-paced environment
- Strong communication and follow-through
- Bilingual (English/Spanish) a plus
A FEW BENEFITS WE CURRENTLY OFFER
- Medical Dental & Vison Coverage
- Mental Health Coverage
- 401k Life Insurance Short- & Long-Term Disability Insurance
- Health Savings Account & Flexible Spending Account
- Generous PTO Plan & Paid Holidays
- Class Pass Credits
- Opportunity for internal career advancement
- Mentorship & Leadership Development Programs
EEO/AA Institution. Protected veterans and individuals with disability encouraged to apply.
Required Experience:
Unclear Seniority
Key Skills
- Babysitting
- Gsm
- Informatica
- BPO
- ACCA
- Designing
About Company
Full service transportation solutions including ocean freight, domestic transportation, NVOCC, & more for shippers of all sizes.
