Miami University Work+ Procurement Assistant

BCRTA WORK PROGRAM

The BCRTA Work Program was created to enable committed part-time employees to balance work with the pursuit of an undergraduate college degree. Under the BCRTA Work Program Butler County Regional Transit Authority (BCRTA) agrees to pay for eligible part-time employees Qualified Educational Expenses. Participants must be vetted through Miami University Regionals and BCRTA to be eligible to be employed under this agreement. Qualified employees are employed on a part-time basis for at least 20 hours per week and enrolled in at least 12 credit hours at the start of a semester. Contact Miami University Regionals Work for program details prior to applying with BCRTA.

Hourly rate for this position: $13.50

The MU WorkProcurement Assistantposition supportsthe Procurement & Compliance Specialistexecuting entry-level procurement tasks andotheradministrative duties tofacilitatesmooth and efficient procurement operations atButler County RegionalTransitAuthority. Responsibilities includeprocessingrequisitionsand Purchase Orders vendor communicationprocurement filerecord-keepingand external reporting. Works under supervision exercising limitedinitiativeand independent judgment.

ESSENTIAL FUNCTIONS OF THE POSITION

• Communicateswith staff and vendors by phone by email and by other written means to conferregardingstatus of procurements

• Perform a wide variety of administrative office work with limited supervision on a continuous basis; compose general correspondence and letters.

• Compile andmaintainprocurementrecords and files.

• Assistwithsmall purchase planning processes including but not limited toprocessingsubmittedrequisitionsmaintainingwrittenprocurementhistory.

• Conduct due diligence research on vendors todetermineeligibility for award including contactingreferences;documenting all due diligenceto report to the Procurement & Compliance Specialist

• Ensure that contract files are complete and compliant withBCRTA State and FTA audit requirements

• Perform all dutiesin accordance withinternalProcurement Guidelines templates

• Performadditionalduties as assignedby Procurement and Compliance Specialist

• Assistmanagement with special projects if needed.

• Maintain composure and act thoughtfully under pressure.

• Promote a positive public image of BCRTA

This description should not be construed tocontainevery function/responsibility that mayberequiredto be performed by an employee in this required toperform other related functions as assigned.

REQUIREMENTS:

Physical & Visual Activities:

Constant periods of hearing near and far acuity depth perception color vision.

Frequent periods of speaking and sitting.

PHYSICAL DEMANDS:

None

ENVIRONMENTAL/ATMOSPHERIC CONDITIONS:

Usual office environment.

JOB QUALIFICATION REQUIREMENTS:

Skills and Abilities:

• Versatile self-starter willing to learn new processes and applications.

• Ability to read and interpret documents and instruments.

• Ability to analyze problems and research solutions.

• Ability to multitask in a quick-paced environment without forgetting details.

• Well-developed oral and written communication ability.

• Performs as an effective team player.

• Effective organizational skills in research and record keeping.

• Ability to perform basic math.

• Familiarity with Microsoft Office Applications.

REQUIREMENTS:

Physical & Visual Activities:

Constant period of hearing near and far acuity depth perception color vision.

Frequent periods of speakingstandingwalkingand sitting.

Occasional periods of squatting kneelingreachingand twisting.

ENVIRONMENTAL/ATMOSPHERIC CONDITIONS:

100 %Usual office environment.

Experience:

Moderate to advanced exposure to Microsoft Office Suite or a keen desire to learn quickly is should be working toward a four-year degree in businesspre-law public administrationgovernmenthistoryor another related will train qualified candidates to useindustry specificapplications.

Education:

In progressa four-year degree with Miami University Regional Campuses

BS BA

LICENSES/CERTIFICATIONS;

• Clean motor vehicle record no more than 2 points.

Applications are public records and will only be reviewed once for each position. Applicants must submit a separate application for each position of interest. BCRTA applications do not represent a contract of employment.

BCRTA states as its policy a commitment to provide equal opportunity to all persons in matters affecting all employment processes (including but not limited to recruitment or recruitment advertising hiring upgrading selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation) without regard to a persons race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information or veterans status.

Further BCRTA is committed to complying with Title I of the Americans with Disabilities Act and prohibits discrimination on the basis of disability. BCRTA will make accommodations that are reasonable and not unduly burdensome to enable qualified disabled applicants and employees to participate in the employment process and perform essential job functions.