Office Specialist 1 Trial Division (Portland)
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Job Location:
Portland, TX - USA
Monthly Salary:
$ 3429 - 4207
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Initial Posting Date:
01/15/2026Application Deadline:
01/29/2026Agency:
Department of JusticeSalary Range:
$3429 - $4207Position Type:
EmployeePosition Title:
Office Specialist 1 - Trial Division (Portland)Job Description:
Organized. Focused. Calm when faced with deadlines. Does this sound like you If so come join the Oregon Department of Justices Trial Division. Our Portland Legal office is hiring an Office Specialist 1. We offer generous benefits for you and your family a great work-life balance and a strong public service mission you can get behind.
If selected you will perform a variety of critical clerical functions in support of Trial Division attorneys and staff. This position is a floater and will support different areas of the division where needed.
Job Duties (in part)
Due to the nature of this position the required work hours are 8 a.m. 5 p.m. Monday through Friday in office with an hour scheduled for lunch.
Help determine cases to be closed and collect and purge those files.
Prepare files for archive which includes entering information through data entry in a case management system; store files in labeled archive boxes; maintain written and electronic record of closed files for easy retrieval and transport archived files to storage area.
Responsible for file retrieval upon request from various storage areas. Update case management system database.
Make scheduled and unscheduled messenger runs in and out of the agency.
Duplicate media such as video and audio tapes using AV equipment and dual recording machines.
Open files using division guidelines; enter data into computerized case management systems and file labels for envelopes letters case lists and other items.
Collect data for case management docket control and distribute numerous dockets to appropriate and distribute supplies. Duplicate and distribute or circulate certain publications dockets and other documents.
May be assigned to complete duties of other support staff.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge skills and abilities that you demonstrate using an intentional equity lens.
One year of general clerical experience that includes keyboarding word processing or other experience generating documents.
OR
An equivalent combination of experience and college coursework or training in a general office occupation.
AND
Must have and maintain a valid Oregon Drivers License.
Work experienceis based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills Experiences and Attributes
Experience performing alpha-numeric filing of physical legal documents.
Experience with electronic document management software and databases.
Excellent communication/interpersonal skills.
Excellent multi-tasking skills.
Must be able to maintain confidentiality.
Must be able to give full attention to detail.
Illustrated through in-depth employment and reference checks and application material.
Whats In It For You
Job satisfaction as part of a team whose mission is to serve Oregons public and government agencies.
Permanent full-time employment.
Vacation sick leave 11 paid holidays a year and special days off.
Endless peer and management support and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
For more information about our benefits you can learn here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer does not discriminate based on race color national origin ethnicity veteran gender sexual orientation religion age or disability and is committed to workplace diversity.
Click Apply and complete the online application and all supplemental questions.
Attach your resume.
Attach a cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didnt attach to your application if you need an accommodation under the Americans with Disabilities Act (ADA) have questions or need assistance with the application process please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking Apply update your employee profile to reflect your Education Skills and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR 97301
Phone:
Fax:
Required Experience:
IC
Key Skills
- area management
- Employee Evaluation
- Cold Calling
- Construction Experience
- Management Experience
- Profit & Loss
- Territory Management
- Restoration
- Sales Management
- Budgeting
- Leadership Experience
- Mentoring
About Company
The Department of Administrative Services is the central administrative agency of Oregon’s Executive Branch. Our mission is to support state government to serve the people of Oregon. By providing reliable service, accurate information and creative solutions, we strive to set the ...
