Supervisor of Purchasing and Administrative Services EO 13

Employment Opportunity

2025-2026 EO13

Supervisor of Purchasing and Administrative Services

Catholic Education Centre Peterborough

35 hours per week

$83737 $98515

Closing: January 30 2026 at 4:00 PM

The Peterborough Victoria Northumberland and Clarington (PVNC) Catholic District School Board invites applications for the vacant position of Supervisor of Purchasing and Administrative Services.

WHO ARE WE

At PVNC Catholic over 2300 dedicated staff members work together to develop the intellectual spiritual emotional physical and mental well-being of more than 14700 students across 30 elementary and 6 secondary schools. We are committed to creating a school board that reflects the diverse communities we serve and to ensuring an equitable and inclusive work environment. We offer inclusive working and learning spaces in communities where you can live work and thrive. Bowmanville Courtice Newcastle Cobourg Grafton Campbellford Peterborough and Lindsay are just some of the vibrant diverse communities we serve.

PVNC CATHOLIC recognizes that consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms employment practices and procedures at all levels should reflect demonstrate understanding of and respond to a diverse our efforts to ensure an inclusive diverse and representative workforce we will value promote and encourage the hiring of staff from underrepresented communities.

WHAT YOULL BE DOING:

Provides purchasing support for schools and administrative departments to ensure that all purchases of goods and services are conducted in compliance with regulatory requirements while providing the best quality value and service to the schools departments and board. Familiar with a variety of procurement concepts practices and procedures. Supervises the Education Center Receptionist and Administrative Services Clerk.

KEY RESPONSIBILITIES:

• Reviews all purchase requisitions using purchasing experience and sound judgment to determine the appropriate acquisition process to ensure the schools and departments are receiving the best combination of price quality service and delivery.
• Assembles information on specifications usage patterns and market availability and prepares formal requests for quotation tender or proposals. Evaluates competitive quotes negotiates and prepares agreements with suppliers. Processes requisitions and generates purchase orders to be forwarded to suppliers and school sites daily.
• Prepares releases and awards RFXs (RFP RFQ RFT etc.) using the eSolutions Group Bids & Tenders program. Maintains vendor performance reviews with Bids and tenders and coordinates with end users.
• Prepares contracts and reviews specifications for all departments ensuring all required terms and conditions contractual provisions and clauses required are included.
• Maintains signed contracts and ensures they are communicated to all relevant parties to provide contract visibility and awareness. Supervises contract closing extension and renewal.
• Troubleshoot issues between schools/departments and suppliers to ensure the timely supply of goods and services.
• Assists staff in the preparation of Purchase Requisitions by obtaining product information quotations and alternate sources of supply. Advises and recommends approved vendors to staff for the purchase of goods and services.
• Develops organizes and maintains files and records in accordance with PVNC Catholics standardized filing system.
• Provides training and support for all PVNC Catholic employees using a computerized purchasing database system.
• Supervises the day-to-day operation of the Purchasing Card (P-Card) program including the setup of new cardholders and ghost accounts and provides training and help support to cardholders. Ensures items processed are compliant with Board procedures.
• Maintains an updated database of all Board photocopier usage and reconciles against the monthly invoice before payment.
• Liaises with Accounts Payable to resolve supplier payment issues. Participates in accounting at year-end close.
• Maintains PVNC Catholic internal website for Purchasing and Plant Services with contract information catalogues courier VISA card online ordering and purchasing procedures in SDS.
• Maintains the Bids & Tenders system for purchasing and facilities for bids contracts and performance reviews.
• Administers school courier deliveries including all regular mail deliveries and special requests for the movement of furniture and equipment between schools and the central warehouse.
• Administers the operation of Board telephone systems issuing any repair alteration or requests for additional hardware.
• Administers the disposal of obsolete equipment through the GovDeals website.

The following are the minimum requirements of this position. An equivalent combination of education and experience may also apply.

• Minimum of a three-year Business Administration degree/diploma with courses directly related to Supply Chain Management.
• Minimum of three years of direct purchasing experience preferably in a public sector environment.
• Diploma/Certificate holder of a recognized Purchasing organization (eg. NISCL CSCMP UPPCC NIGP) or current enrollment with advanced standing in the same program and a continued commitment to ongoing training.
• Demonstrate knowledge of purchasing principles practices and techniques especially as they relate to the educational environment and a knowledge of relevant legislation regulations and acts.
• Proven knowledge of the competitive bidding process.
• Excellent written and oral communication skills.
• Ability to organize and prioritize work in an environment subject to changing deadlines interruptions etc.
• Excellent computer skills in a variety of applications including Microsoft Word Excel ERPs online bidding portals etc.

Interested applicants are invited to apply directly to the posting on Apply to Education by4:00 p.m. on Friday January 30 2026. All applications should include the following:

• A detailed cover letter.
• A resume of qualifications and experience.
• A list of three (3) professional references with authorization to contact under MFIPPA. Please note that NO references will be contacted without your prior consent.

WHAT NEXT STEPS COULD LOOK LIKE:

• Shortlisted candidates will be contacted via email to participate in an interview (typically held in person). We anticipate that candidates invited to interview will be contacted shortly after the posting closes.
• Please check your junk mail as sometimes these invitations go directly to junk.
• The successful candidate must submit a satisfactory Criminal Record Check with Vulnerable Sector Screening dated within 6 months of hire before starting this position.

Human Resources Administrator ext. 1193

PVNC Catholic is committed to achieving excellence in Catholic education. We leverage our inclusive organizational culture to further build upon our dynamic and diverse workforce reflective of the communities we accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC) PVNC CATHOLIC will work collaboratively and respectfully with you in all stages of the recruitment process and throughout your employment. For further information about what accommodation and accessibility look like at PVNC CATHOLIC please refer to our website. If you require accommodation at any stage of the hiring process please contact HR Department at .

In accordance with the Municipal Freedom of Information and Protection of Privacy Act the personal information provided is collected under the Education Act and will be used to determine eligibility for employment.