Fiscal Technician 3-Accounts Payable

Bellingham, MN - USA

Monthly Salary: $ 3864 - 4914

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Title	Fiscal Technician 3-Accounts Payable
About the University	Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
About the Department	The Accounting Department supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position	The Fiscal Technician 3Accounts Payable provides advanced and specialized fiscal support functions within a public higher education institutions Accounts Payable unit. The role is responsible for accurately processing a high volume of complex transactions including vendor payments employee reimbursements and student-related disbursements while ensuring compliance with state regulations institutional policies grant requirements and audit standards. The role requires independence accuracy strong analytical skills and exceptional customer service. This position operates in a hybrid and office-based environment requiring extensive use of computers and ERP systems. The role involves frequent interaction with faculty staff vendors and internal administrative offices and includes responsibility for handling confidential and sensitive financial information. Accounts Payable Operations - Review verify and process invoices purchasing card transactions travel reimbursements honoraria and independent contractor payments. - Match invoices to purchase orders contracts and receive reports in accordance with institutional procurement policies. - Ensure payments comply with state and university regulations including allowable expenses chart-of-account coding and grant restrictions. - Prepare invoices for payment batches including ACH checks wires and refunds. - Responsible for incoming mail from external sources and distributes to appropriate recipients. - Maintain documentation in accordance with internal controls audit requirements and retention schedules. - Review transactions for proper approvals and compliance with institutional travel and purchasing policies. Customer & Campus Support - Serve as a resource for internal and external customers regarding accounts payable processes payment status and policy interpretation. - Collaborates with Procurement Budget Grants Administration and departmental units to resolve fiscal issues. - Provide guidance or workflow support to fiscal staff and student employees. Reconciliation & Financial Analysis - Reconcile vendor statements and outstanding payables; investigate and resolve discrepancies. - Monitor open encumbrances unmatched receipts and invoice exceptions. - Support fiscal year-end close activities including accruals lapse reporting and preparing documentation for external and state auditors. Systems Use & Process Improvement - Utilize spreadsheets databases and reporting tools to track payable activity and ensure data accuracy. - Assist with testing upgrades or new modules in the financial management system. - Recommend improvements to enhance compliance efficiency and service quality. - Work with ERP platforms and procurement systems such as Jaggaer.
Required Qualifications	Two or more years of fiscal/accounting experience including accounts payable; OR Equivalent education/experience such as coursework or a certificate in accounting business administration or finance. Knowledge of fund accounting and public higher education financial policies. Understanding of accounts payable procedures audit controls and purchasing/travel regulations. Demonstrated ability to analyze financial data reconcile discrepancies and interpret policy. Competence with ERP systems (Workday Banner PeopleSoft Jaggaer etc.) and Microsoft Excel. Demonstrated strong communication organizational and customer service skills. Ability to maintain accuracy while managing high transaction volume and multiple deadlines. Ability to work independently and develop collaborative relationships that are equitable and inclusive for individuals from diverse social identities and backgrounds.
Preferred Qualifications	Experience in public sector or higher education fiscal operations.
Conditions of Employment	All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary	$3864 - $4914/month depending on qualifications and experience
Benefits Information	Benefits Overview for Classified Positions
Bargaining Unit	This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions	Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes	Position open to permanent (no longer on probation) WFSE employees only; position closes 01/23/2026 at 11:55 pm.

Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies onProhibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contactHuman Resources Disability Services 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at . The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Required Experience:

Position TitleFiscal Technician 3-Accounts PayableAbout the UniversityWestern Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal ...

Position Title	Fiscal Technician 3-Accounts Payable
About the University	Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
About the Department	The Accounting Department supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position	The Fiscal Technician 3Accounts Payable provides advanced and specialized fiscal support functions within a public higher education institutions Accounts Payable unit. The role is responsible for accurately processing a high volume of complex transactions including vendor payments employee reimbursements and student-related disbursements while ensuring compliance with state regulations institutional policies grant requirements and audit standards. The role requires independence accuracy strong analytical skills and exceptional customer service. This position operates in a hybrid and office-based environment requiring extensive use of computers and ERP systems. The role involves frequent interaction with faculty staff vendors and internal administrative offices and includes responsibility for handling confidential and sensitive financial information. Accounts Payable Operations - Review verify and process invoices purchasing card transactions travel reimbursements honoraria and independent contractor payments. - Match invoices to purchase orders contracts and receive reports in accordance with institutional procurement policies. - Ensure payments comply with state and university regulations including allowable expenses chart-of-account coding and grant restrictions. - Prepare invoices for payment batches including ACH checks wires and refunds. - Responsible for incoming mail from external sources and distributes to appropriate recipients. - Maintain documentation in accordance with internal controls audit requirements and retention schedules. - Review transactions for proper approvals and compliance with institutional travel and purchasing policies. Customer & Campus Support - Serve as a resource for internal and external customers regarding accounts payable processes payment status and policy interpretation. - Collaborates with Procurement Budget Grants Administration and departmental units to resolve fiscal issues. - Provide guidance or workflow support to fiscal staff and student employees. Reconciliation & Financial Analysis - Reconcile vendor statements and outstanding payables; investigate and resolve discrepancies. - Monitor open encumbrances unmatched receipts and invoice exceptions. - Support fiscal year-end close activities including accruals lapse reporting and preparing documentation for external and state auditors. Systems Use & Process Improvement - Utilize spreadsheets databases and reporting tools to track payable activity and ensure data accuracy. - Assist with testing upgrades or new modules in the financial management system. - Recommend improvements to enhance compliance efficiency and service quality. - Work with ERP platforms and procurement systems such as Jaggaer.
Required Qualifications	Two or more years of fiscal/accounting experience including accounts payable; OR Equivalent education/experience such as coursework or a certificate in accounting business administration or finance. Knowledge of fund accounting and public higher education financial policies. Understanding of accounts payable procedures audit controls and purchasing/travel regulations. Demonstrated ability to analyze financial data reconcile discrepancies and interpret policy. Competence with ERP systems (Workday Banner PeopleSoft Jaggaer etc.) and Microsoft Excel. Demonstrated strong communication organizational and customer service skills. Ability to maintain accuracy while managing high transaction volume and multiple deadlines. Ability to work independently and develop collaborative relationships that are equitable and inclusive for individuals from diverse social identities and backgrounds.
Preferred Qualifications	Experience in public sector or higher education fiscal operations.
Conditions of Employment	All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary	$3864 - $4914/month depending on qualifications and experience
Benefits Information	Benefits Overview for Classified Positions
Bargaining Unit	This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions	Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes	Position open to permanent (no longer on probation) WFSE employees only; position closes 01/23/2026 at 11:55 pm.

Required Experience:

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Western Washington University (WWU), located in Bellingham, WA, welcomes students at the front door of discovery. We invite you to connect, create and join in community with others who thrive on learning.

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