Administrative Assistant Legal

Essential Responsibilities:

• Performs general clerical and administrative duties including photocopying printing faxing mailing filing support with opening and closing legal files and preparing transaction binders
• Drafts correspondence edits formats and revises letters memoranda and other documents; and maintains document control
• Assist with onboarding of new hires within the Legal Department; assist with the matter management and e-billing platform assist with annual internal Legal audit
• Provides or coordinates technical assistance including coordination of office supplies computer/communications product and office furniture orders.
• Develops relationships with vendors and suppliers to maintain optimum service levels on behalf of the organization.
• Manages daily calendars including the planning and scheduling of appointments meetings conferences and travel and registration for courses and conferences; makes travel arrangements as required
• Assist with annual Legal retreat securing a venue coordinating with various vendors for food catering audio visual equipment hotel accommodations etc.

Qualifications:

• Minimum 5 years of experience working as a corporate/commercial senior administrative assistant
• Familiarity with the legal field would be an asset but legal training is not required
• Strong knowledge of MS Office applications including Word Excel Outlook PowerPoint SharePoint Litera Compare and Visio. Knowledge in e-billing platforms is a plus.
• Demonstrated professionalism reliability and superior judgment with a high degree of sensitivity for confidentiality
• Superior attention to detail in reviewing and editing correspondence contracts and other legal documents to ensure a high degree of accuracy maintenance of professional standards
• Excellent time management and organizational skills ability to prioritize and manage multiple priorities and interruptions and work effectively under pressure while meeting deadlines in a dynamic fast-paced environment
• Excellent written and oral communication skills
• Proactive responsive and resourceful eager to take the initiative and learn new skills
• Self-motivated and able to work with minimal supervision troubleshooting assigned tasks and liaising with internal and external resources as appropriate

Working Conditions:

• Office-based position

Compensation

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience knowledge skills education and location.

Our competitive total rewards package provides compensation and benefits that support your physical mental and financial wellbeing. We offer exciting challenging work with opportunities to develop your skills and knowledge.

Additional Information

Our workplace culture has been recognized as one of Canadas Best Diversity Employers Canadas Most Admired Corporate Cultures and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity equity and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals regardless of race color religion sex national origin sexual orientation age citizenship marital status disability gender identity Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcors Inclusion and Diversity initiatives please visit our I&D page.