Practice Manager (Legal Administrative Assistant) – Commercial Real Estate & Corporate (Victoria)
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Job Summary
Practice Manager (Legal Administrative Assistant) Commercial Real Estate & Corporate
Location: Victoria BC
Work Arrangement: Hybrid (in-office presence required as needed)
Salary Range: $62000 $78000 bonus 100% employer-paid benefits
About the Opportunity
Our client a progressive and highly respected business law firm in Victoria is seeking a Practice Manager (Legal Administrative Assistant) to join its Commercial Real Estate and Corporate team.
This opportunity is ideal for a detail-oriented and proactive legal professional who enjoys being closely integrated into legal work collaborating with lawyers and clients and contributing to the continuous improvement of team processes and operations.
Key Responsibilities
Responsibilities include but are not limited to:
Commercial Real Estate & Corporate Transaction Support
The successful candidate will be a confident organized and proactive professional who thrives in a collaborative legal environment.
You will bring:
Location: Victoria BC
Work Arrangement: Hybrid (in-office presence required as needed)
Salary Range: $62000 $78000 bonus 100% employer-paid benefits
About the Opportunity
Our client a progressive and highly respected business law firm in Victoria is seeking a Practice Manager (Legal Administrative Assistant) to join its Commercial Real Estate and Corporate team.
This opportunity is ideal for a detail-oriented and proactive legal professional who enjoys being closely integrated into legal work collaborating with lawyers and clients and contributing to the continuous improvement of team processes and operations.
Key Responsibilities
Responsibilities include but are not limited to:
Commercial Real Estate & Corporate Transaction Support
- Draft legal documentation based on precedents and instructions including LTSA filings statements of adjustments corporate resolutions and transaction correspondence
- Coordinate and participate in LTSA meetings where appropriate
- Conduct searches through registries including the First Nations Land Registry and GATOR
- Assist with commercial real estate and business transactions
- Support routine corporate transactions with guidance from paralegals
- Conduct due diligence searches and prepare summaries
- Review loan instructions and assist in preparing financing documentation for mortgages and standalone financing
- Conduct property research and preliminary review of purchase and sale agreements
- Prepare lease drafts using firm precedents
- Compile signature packages for lenders vendors and purchasers
- Prepare closing agenda checklists closing books and real estate transaction documentation
- Coordinate signing appointments and assist lawyers during client meetings
- Liaise with the finance team regarding trust transactions
- Obtain strata documents and coordinate return and storage of original title documents
- Revise documents based on lawyer markups
- Manage document formatting assembly scanning and file organization
- Assist with client intake and onboarding processes
- Track outstanding deliverables and client signatures
- Handle client requests and day-to-day administrative coordination
- Manage email filing and organization
- Coordinate scheduling courier arrangements and occasional client gifts
- Anticipate next steps in transactions and proactively support workflow management
- Track tasks and hold team members accountable to internal processes and deadlines
- Assist with improving systems and administrative workflows
- Support business development initiatives and internal projects
- Identify and implement technology solutions to streamline team organization and task management
The successful candidate will be a confident organized and proactive professional who thrives in a collaborative legal environment.
You will bring:
- 3 years of experience in a legal administrative or legal assistant role
- Experience supporting commercial real estate transactions (strongly preferred)
- Exposure to corporate/commercial law considered an asset
- Completion of a Legal Administrative Assistant program or equivalent experience
- Strong document drafting proofreading and organizational skills
- Excellent attention to detail and ability to manage multiple priorities
- Confidence communicating with lawyers clients and internal teams
- A proactive mindset with a desire to improve processes and workflows
- Strong technical aptitude and interest in leveraging technology to work more efficiently
- Competitive salary within $62000 $78000 range depending on experience
- Bonus program
- 100% employer-paid benefits
- Hybrid work flexibility
- Opportunity to work closely with lawyers on complex commercial transactions
- Collaborative firm culture with a strong focus on innovation and continuous improvement
About Arlyn Recruiting and How to Apply
Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education skills and career ambitions. Submit your application through theArlyn Recruitingwebsite or email your resume directly to.
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Key Skills
- Microsoft Office
- Portfolio Management
- Microsoft Word
- Asset Management
- Yardi
- Microsoft Excel
- Administrative Experience
- DocuSign
- Property Management
- negotiation
- Contracts
- Google Suite
