Deputy Clerk, Civil Division HarrisonburgRockingham General District Court

Title: Deputy Clerk Civil Division - Harrisonburg/Rockingham General District Court

State Role Title:Deputy Clerk

Hiring Range: $40042

Pay Band: UG

Agency: Supreme Court

Location:CSU 26-Harrisonburg/Rockgham

Agency Website:

Recruitment Type: General Public - G

Job Duties

Under general supervision of the Clerk of Court or designee the Deputy Clerk (Grade 8) performs a wide variety of clerical courtroom and administrative support duties for the Court by following established policies and procedures based upon Virginia statues rules and local ordinances. While working in a high-volume office with frequent deadlines the duties and responsibilities may include but are not limited to data entry receipting payments assisting the judge in the courtroom answering phones and providing customer service at the counter.

This position offers a competitive benefits package which includes vacation and sick leave 13 paid holidays health insurance retirement life insurance deferred compensation and short- and long-term disability.

Essential functions may include but are not limited to the following:

Uses computer to retrieve court case information and/or update information.
Maintain a high level of professionalism and confidentiality.
Scans and records data into the courts computerized system.
Enters pertinent information into the Courts computerized system on all court cases for tracking and documentation of the file.
Prepare court dockets for court presentation.
Schedules court trials initial arraignments and hearings.
Assists judge in courtroom.
Handles and processes filing fees.
Answers telephone and responds to request from citizens regarding trials and hearing dates adjudication and other information pertaining to court processes and policies.
Receives and routes court documents including Orders Motions etc. to ensure accurate and proper filing.
Data entry and alphabetic/numeric filing.
Maintains a positive work atmosphere by behaving and communicating in a manner that gets along with customers clients co-workers supervisors and judges.
Maintains regular attendance and punctuality.
All other assigned duties.

Minimum Qualifications

Ability to learn quickly and adapt to the courts computer software system.
Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required.
Knowledge/ability to learn court system operations.
Ability to identify and initiate work tasks with minimal supervision.
Strong attention to detail.
Strong grammar writing and verbal communication skills.
Ability to organize work set priorities and meet critical court deadlines.
Must be able to perform data entry and type accurately.
Ability to demonstrate a working knowledge of Microsoft Office programs.
The ability to adapt to technological and work environment changes.
Possess strong customer skills with the ability to remain calm in stressful situations.
Applicants should be highly organized and possess significant knowledge skills and abilities in time and performance management.
Possess strong organizational skills.
Possess significant knowledge skills and abilities in time and performance management.
Ability to establish and maintain harmonious and effective working relationships with other employees supervisors judges and other departments.
A consistent and good record of job attendance and meeting work expectations.
Demonstrates flexibility and efficient time management.

Additional Considerations

Most competitive applicants will have considerable court business or office related experience.

Required Documents Resume
Preferred Documents Cover Letter
Physical Requirements Lifting bending to retrieve files standing or sitting for long periods of time.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name: Charlisa Clarke

Phone: No Calls

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.