Team Assistant

Why Youll Love Working With Us

Some of the key benefits for the position and employment at Programmed include:

• Competitive pay: Attractive salary with an annual performance and remuneration review program.

• Regional travel opportunities: Experience variety in your work through regional travel giving you exposure to different sites and operations.
• Exclusive employee perks: Access discounts and benefits with over 600 retailers including Coles Woolworths BWS Dan Murphys The Good Guys JB Hi-Fi BCF SuperCheap Auto and many more!

• Invest in you: Were passionate about personal and professional growth offering access to certificates webinars mentorship and practical training to help you thrive in your career.
• Your well-being our priority: Generous paid parental leave and access to our Employee Assistance Program including tailored well-being initiatives designed to support your personal and family needs.

About The Opportunity

Programmed Facility Management is seeking a proactive and organised Team Assistant to support the Homes NSW contract. This role provides essential administrative support to the Contract Executive and broader team ensuring accurate timely and compliant delivery of contract administration requirements.

Based within the NSW team this position offers the opportunity to engage with a wide stakeholder group and may include occasional travel to Dubbo and Orange to attend leadership meetings. Working across a busy and dynamic environment the role supports contract performance customer satisfaction and the proactive management of KPIs through effective governance reporting and continuous improvement.

Key Responsibilities

• Provide administrative support to the Contract Executive and contract team.
• Maintain contract registers records and filing systems in line with Homes NSW requirements.
• Assist with meeting coordination minute taking and follow-up of actions.
• Support subcontractor account management invoicing and reconciliations.
• Prepare reports and ensure documentation meets quality confidentiality and compliance standards.
• Coordinate information across stakeholders to meet reporting and contract deadlines.
• Support continuous improvement cultural initiatives and workplace safety practices.

About You

You are an organised and detail-focused Team Assistant with a positive can-do attitude. You will also bring:

• Proven experience in administrative support preferably within contract environments.
• Strong customer service communication and stakeholder engagement skills.
• Excellent organisational and time management capabilities.
• Intermediate Microsoft Office skills (Word Excel Outlook PowerPoint).
• Ability to manage multiple tasks interpret reports and support process improvements.
• Experience with business management systems and exposure to Copilot or AI tools (desirable).

About Us

Programmed is a leading provider of facility management and maintenance services across Australia and New Zealand. We are committed to delivering exceptional service while ensuring the health safety and wellbeing of our people and clients.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures gender age sexual orientation or abilities to apply.

To learn more about working with Programmed we encourage you to visit our website.