Transport Administrator

JOB TITLE: Transport Administrator

JOB LOCATION: Belfast/Coalisland

TERMS: Permanent full time

THE JOB

We are seeking a proactive and organised Transport Administrator to support the day-to-day operations of our vehicle fleet. This role will play a critical part in ensuring our vehicles are compliant cost-effective well-maintained and aligned with operational and safety standards. Reporting to the Head of Fleet you will support procurement compliance maintenance scheduling and driver behaviour monitoring.

WHAT WILL YOU BE DOING

Provide administrative support to the Fleet team ensuring records are accurate and up to date

Maintain vehicle driver and asset records within fleet management systems and spreadsheets

Assist with scheduling vehicle servicing MOTs inspections and repairs under direction

Log vehicle defects incidents and damage reports and ensure information is passed to the relevant team members

Support vehicle handover and return processes including documentation and record updates

Process transport-related paperwork forms and documentation in line with internal procedures

Raise purchase orders and track invoices for fleet-related costs in line with agreed processes

Assist with weekly vehicle check administration and follow up on missing or incomplete checks

Respond to basic driver and staff queries relating to vehicles servicing dates and documentation

Support new starter vehicle administration including preparation of handover paperwork

Maintain organised electronic and paper filing systems to support audit readiness

Provide general administrative support to the wider Fleet team as required

WHAT WILL YOU BRING

Previous experience in an administrative or support role (transport or fleet experience desirable but not essential)

Strong organisational skills with excellent attention to detail

Good time management skills and ability to prioritise tasks effectively

Confident IT skills including Microsoft Office (Excel Outlook Word)

Clear and professional communication skills both written and verbal

Ability to follow processes and work accurately within established procedures

A proactive and dependable approach to work

Ability to work well as part of a team and support others

Full valid UK driving licence.

IS FIBRUS FOR ME

At Fibrus Limited we put our people first! Having been awarded the Investors in People We invest in People standard accreditation we are proud to be a company who encourage colleagues to do and be their very best. Our culture is focused on trust collaboration growth and flexibility.

We invest in our people offering colleagues benefits that improve their personal lives as well as their careers! So along with competitive salaries and an excellent benefits package we also offer our colleagues benefits including mental health workshops professional development support and private healthcare. We also recognise the importance of supporting our colleagues with life changes and have comprehensive policies around menopause mental health pregnancy loss and leave for maternity parental and adoption.

As we continue to grow you would be joining a team of dedicated and passionate people who work super hard every day to improve the lives of those in our own communities by transforming the digital infrastructure of Northern Ireland and Great Britain!

Were building something special atFibrus with our team at the very heart of itand we are excited to speak to potential colleagues who share our purpose!

HOW TO APPLY

To apply to join the Fibrus Group please do so online and our recruitment team will be in contact with you once weve had a chance to have a look at your application. We wish you the best of luck and thank you for your interest in Fibrus. #Fibrus

At Fibrus Limited we recognise the positive value of diversity promote equality and challenge unfair discrimination. We are an equal opportunities employer and always aim to recruit the person who is most suited to the job welcoming people of all backgrounds. We particularly encourage applications from women under-represented genders individuals with disabilities and under-represented ethnicities. Were happy to discuss flexible working - there is no obligation to raise this at the application stage but if you wish to do so you are welcome to.

All offers of employment with Fibrus will be subject to the satisfactory completion of pre-employment checks which may include all or some of the following: references right to work criminal record history professional qualifications.

Fibrus Limited Fibrus ISP Hyperfast and Viberoptix belong to the Infracapital group of companies. We will retain your information for the purposes of recruitment for a period of up to 12 months. We may also share your information with our partner organisations for the purposes of recruitment.Please email if you do not wish us to retain your information or do not wish for us to share your information.