Executive Assistant

San Antonio, TX - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

The Executive Assistant is a pivotal role in providing administrative support to the Executive Director and Senior Leadership team. The successful candidate will be a self-starter with a proven track record of professionalism incorporating verbal and written communication skills as he/she functions within a fast-paced environment.

Key objectives for this role:

Ability to create and manage professionaldocuments by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics using all components ofMicrosoft 365.
Conserves executives time by readingresearching and routing correspondence; drafting letters and documents; andcollecting and analyzing information.
Maintains executives appointment schedule by planning and scheduling meetings conferences teleconferences andtravel.
Manage and maintain MDScheduler softwarefor Physician and Advanced Practice Providers (APP) schedules.
Track and coordinate Physiciansand APPs time off including modifying scheduling templates.
Runs reports from practicemanagement software and creates reports tracking provider productivity.
Works with other AdministrativeTeam members to compile distribute and follow-up on patient needs as identified in patient satisfaction surveys and through directcommunication with patients.
Coordinate materials for the Boardof Directors and various committee meetings.
Accurately preparegrammatically-correct minutes for meetings.
Regularly coordinates and sets upfor leadership meetings.
Coordinate and order meals formeetings.
Maintain provider templates forthe clinics.
Manage conference roomreservations.
Ability to maintain strictconfidentiality on all issues interactions and correspondence.
Oversees local office managementactivities like coordination of deliveries mail distribution FedExscanning email distribution list site meetings etc.
Event planning management andcoordination.

The ideal candidate will have:

5 years of experience supportingexecutives with calendar travel administrative and budget management.
Outstanding interpersonalcommunication (oral and written) and relationship-building skills withthe ability to adapt messages and writing styles across varied media toeffectively communicate with diverse internal and external audiences.
Requires advanced workingknowledge in Microsoft Office Suite applications such as PowerPoint Wordand especially Excel. Knowledge ofproject management software helpful.
Must be results-oriented and able to work on multiple projects simultaneously.
Must be able to understand howdecisions and actions impact all areas of the practice.
Superior time management andprioritization practices
Well organized resourceful and results-driven.
Extremely detail-oriented withimpeccable follow-up and follow-through skills.
Enjoys a fast-paced continuouslyevolving and results-driven work environment.
Flexible adaptable team playerwith strong interpersonal skills who is open to feedback and a changing environment.
Highly motivated self-starter witha relentless work ethic.
Great can-do attitude andenergized by working in a dynamic fast moving team environment.

Required Experience:

The Executive Assistant is a pivotal role in providing administrative support to the Executive Director and Senior Leadership team. The successful candidate will be a self-starter with a proven track record of professionalism incorporating verbal and written communication skills as he/she functions ...

Key objectives for this role:

Ability to create and manage professionaldocuments by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics using all components ofMicrosoft 365.
Conserves executives time by readingresearching and routing correspondence; drafting letters and documents; andcollecting and analyzing information.
Maintains executives appointment schedule by planning and scheduling meetings conferences teleconferences andtravel.
Manage and maintain MDScheduler softwarefor Physician and Advanced Practice Providers (APP) schedules.
Track and coordinate Physiciansand APPs time off including modifying scheduling templates.
Runs reports from practicemanagement software and creates reports tracking provider productivity.
Works with other AdministrativeTeam members to compile distribute and follow-up on patient needs as identified in patient satisfaction surveys and through directcommunication with patients.
Coordinate materials for the Boardof Directors and various committee meetings.
Accurately preparegrammatically-correct minutes for meetings.
Regularly coordinates and sets upfor leadership meetings.
Coordinate and order meals formeetings.
Maintain provider templates forthe clinics.
Manage conference roomreservations.
Ability to maintain strictconfidentiality on all issues interactions and correspondence.
Oversees local office managementactivities like coordination of deliveries mail distribution FedExscanning email distribution list site meetings etc.
Event planning management andcoordination.

The ideal candidate will have:

5 years of experience supportingexecutives with calendar travel administrative and budget management.
Outstanding interpersonalcommunication (oral and written) and relationship-building skills withthe ability to adapt messages and writing styles across varied media toeffectively communicate with diverse internal and external audiences.
Requires advanced workingknowledge in Microsoft Office Suite applications such as PowerPoint Wordand especially Excel. Knowledge ofproject management software helpful.
Must be results-oriented and able to work on multiple projects simultaneously.
Must be able to understand howdecisions and actions impact all areas of the practice.
Superior time management andprioritization practices
Well organized resourceful and results-driven.
Extremely detail-oriented withimpeccable follow-up and follow-through skills.
Enjoys a fast-paced continuouslyevolving and results-driven work environment.
Flexible adaptable team playerwith strong interpersonal skills who is open to feedback and a changing environment.
Highly motivated self-starter witha relentless work ethic.
Great can-do attitude andenergized by working in a dynamic fast moving team environment.