Fiscal Specialist, Senior (Assistant Fiscal Manager) #96770

Honolulu, HI - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Title:Fiscal Specialist Senior (Assistant Fiscal Manager)

Position Number:96770

Hiring Unit:Administrative Services Business Office

Location:Honolulu Community College

Date Posted:January 16 2026

Closing Date:February 2 2026

Band:B

Salary:Salary Schedules and Placement Information

Full Time/Part Time: Full Time

Temporary/Permanent:Permanent

Funding:General

Other Conditions:General funds to begin approximately February 2026 pending position clearance availability of funds satisfactory performance and program needs.

Duties and Responsibilities (NOTE:** denotes Essential Functions)

** Assist the Fiscal Manager in the administration of the Business Offices daily operations: not limited to cashiering budget prep & execution purchasing disbursing payroll fiscal management accounts receivable internal controls parking facilities use inventory control and student information.
** Serve as Assistant to the Fiscal Manager. Has signatory approval for General Tuition Fee Special Revolving Federal Perkins Trust and other funds.
** Assist in the review of cash mgt & fiscal procedures for the College.
** Responsible for all aspects of contract administration procurement of goods and services and payments to vendors and individuals & to ensure compliance with Federal State laws & UH rules regulations and policies.
** Evaluate content of grant reports to determine adequacy in relation to national agency standards and follows up as necessary. Oversee implement & conduct grant proposal evaluation & oversee management of the proposal evaluation process.
** Responsible for implementation of fiscal monitoring to insure conformity to terms and conditions of the federal grant award and compliance with the UH and State guidelines.
** Advise Principal Investigators (PI) on administrative procedures of the UH ORS and various funding agency guidelines policies and procedures. Coordinate & prioritize efforts to ensure effective management of projects under jurisdiction of each contract & grant.
** Perform final budget review of all contract proposals and re-budgeting request at the college level.
** Upon approval of funding of a contract or grant. prepares documents to create appropriate expenditure accounts via an electronic financial system such as the Kuali Financial System (KFS)
** Once accounts are established monitors expenditures for appropriateness and availability of funds and prepares periodic financial statements to PIs.
** Work with PIs in the event of discrepancies in budget balances and take steps to make adjustment to accounts. Advise and instruct PIs on the appropriate methods of procurement when specialized purchases are required.
** Independently resolve any problems with respective program administrators. Make recommendations to optimize the goals on projects and adhere to policies & procedures. Resolve problems or make decisions on policy and programs for HCC issues.
** In the absence of the Fiscal Manager represent campus at systemwide fiscal officers workshops training sessions and meetings.
**Conduct campus workshop on fiscal support matters & ensure they are trained & advised on interpretations & making decisions on fiscal & administrative items.
** Advise on procurement policies procedures and requirements and works with departments and vendors to refine procurement requests or responses while ensuring compliance with purchasing and contracting requirements.
** Assist with complete procurement cycle i.e. preparation of invitations for bids requests for proposals requests for quotations and other source selection documentation evaluation of offers including cost analysis.
** Administer the disbursement of all University funds ensuring that payments are made in accordance with State laws and University policies and procedures. Implement Federal State & UH procedures on accounting of receipts & disbursements.
** Provide technical advice interpretations and/or make effective recommendations regarding applicable policies procedures and other administrative requirements to administrators faculty and staff.
** Review contracts relating to service agreements maintenance of equipment facility lease and maintenance refuse collection security etc.
** Direct the work of subordinates in such a way as to provide for support of the HCC programs and for necessary administrative controls.
** Advise supervisors of the progress of projects assigned anticipated problems major policy changes expected affecting procurement contract administration and/or payments.
** Establish and maintain close working relationships with UH System personnel community and external individuals agencies and vendors.
**Prepare periodic fund flow statements for purposes of discussing fund availability and reallocation. Reconcile fund balances quarterly for the Campus.
** Establish appropriate fiscal procedures such as account object coding to facilitate accounting summarization evaluation of fiscal data for accurate report purposes.
** Review personal services and vendor contracts with other State agencies university organizations etc. to ensure compliance with applicable directives.
** Participate in the coordination of the financial and compliance audits conducted by UH Audit Office or a designated independent accounting firm. Responsible for providing pertinent information when responding to audits.
** Prepare information on variance & budget reports legislative requests updated expenditure reports & other reports. Monitor expenditures & availability of funds. Prepare financial statements as needed.
** Responsible for the timely follow-ups and write off requests for accounts receivable.
**Provide advice in the calculation of budgets to maximize allocation of resources.
** Review and approve all purchases including Pcards for funding availability and compliance with Federal State guidelines funding agency guidelines and UH policies and procedures. PCard coordinator for the campus.
** Verify and approve cost-sharing and FTE certification reports.
Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in business administration accounting finance or related field and 3 year(s) of progressively responsible professional experience with responsibilities for government procurement government contract administration and government payments; or equivalent education/training or experience.
Considerable working knowledge of principles practices and techniques in government procurement government contract administration and government payments as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with government procurement government contract administration and government payments.
Demonstrated ability to recognize a wide range of intricate problems use reasoning and logic to determine accurate causes and apply principles and practices to determine evaluate integrate and implement practical and thorough solutions in an effective and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
Any equivalent combination of education and/or professional experience which provides the required education knowledge skills and abilities as indicated.

Desirable Qualifications

Knowledge of State University and community colleges and RCUH administrative policies and procedures & Financial Management Information System (FMIS).
Experience and competence in database desktop publishing MS Word spreadsheet and other related computer software.
Knowledge and experience working in UH System Business Offices.
Experience working with project related staff federal and system level officials campus administrators faculty staff and the general public.
Prior experience with general special federal revolving and vocational ed funds.
Knowledge of federal policies on contracts & grants.
Possession of valid Drivers license.

To Apply

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents (please redact SSN & birthdate on all uploaded documents).

Required Documents include:

1) Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position; an unofficial copy of the transcript (e.g. copy) must be submitted with the application and original official transcript(s) will be required at the time of hire. Copies of transcripts must be attached to your application as evidence of the required degree (or coursework); if transcript(s) are not provided the candidates degree(s) or coursework will not be considered. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA; expense of the evaluation shall be borne by the applicant. Please redact confidential information such as social security number birth date etc.
2) Cover letter explaining how you meet the minimum and desirable qualifications of the position;
3) Resume; and
4) Names and contact information (including e-mail address) of at least 3 professional references.

Letters of recommendation are optional. Separate documents and application materials must be submitted for each position. All documents/information submitted become the property of Honolulu CC and will not be returned. Late or incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Applications lacking copies of official transcripts will be reviewed based on work experience equivalency to meet MQs. Minimum qualifications must be met by the closing date.

Note: If you have not applied for a position before using NEOGOV you will need to create an account.

Inquiries
Honolulu Community College
Human Resources Office

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Required Experience:

Manager

DescriptionTitle:Fiscal Specialist Senior (Assistant Fiscal Manager)Position Number:96770Hiring Unit:Administrative Services Business OfficeLocation:Honolulu Community CollegeDate Posted:January 16 2026Closing Date:February 2 2026Band:BSalary:Salary Schedules and Placement InformationFull Time/Part ...