Database Assistant

Job Description

The Database Assistant at Au Natural Organics is responsible for maintaining updating and organizing company databases to ensure accurate and secure information management. This vital role supports the storage and management of product data customer records supplier information and inventory details in the organic care industry. The Database Assistant plays a crucial role in ensuring data accuracy accessibility and confidentiality while supporting various business operations and reporting.

Key Responsibilities

Database Management

• Maintain and update company databases with accurate information.
• Enter and verify product customer supplier and sales data.
• Ensure data integrity accuracy and consistency across systems.
• Organize and maintain digital records and files.

Data Entry & Record Keeping

• Input new product details such as ingredients certifications batch numbers and product descriptions.
• Update inventory and supplier information regularly.
• Monitor and correct data errors or inconsistencies.

Reporting & Analysis Support

• Generate reports on product sales inventory levels and customer data.
• Assist management with data analysis for business decisions.
• Prepare spreadsheets and data summaries when needed.

Collaboration & Support

• Work closely with the marketing sales and production teams to ensure updated information.
• Support customer service by providing accurate product or order information.
• Assist with database improvements and system updates.

Data Security & Compliance

• Ensure data is handled securely and confidentially.
• Follow company policies and regulatory requirements for data management.
• Back up data and maintain database security protocols.

Qualifications & Requirements

• Associate or Bachelors degree in Information Technology Business Administration Data Management or related field.
• Previous experience in data entry database administration or administrative roles preferred.
• Proficiency in Microsoft Excel Google Sheets and database systems.
• Familiarity with inventory or CRM software is an advantage.
• Strong attention to detail and accuracy.