Facilities Project Manager

About King County Library System (KCLS):

KCLS has a vision of a world where knowledge allows diverse communities to prosper and order to support this vision we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons providing an unparalleled collection of library materials resources technology services and programs.

Approximately 1000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach programs and virtual assistance. Our service area includes cities towns tribal lands and unincorporated districts of King County with the exception of the city of Seattle.

From a 2021-2022 comprehensive Diversity Equity and Inclusion (DEI) Assessment Demographics and Language Report of the more than 1.5 million residents who live within the KCLS service area almost half identify as Black Indigenous or People of Color (BIPOC). Moreover roughly one-third of the KCLS community speaks a language other than English as their first language.

The King County Library System values the diverse perspectives lived experiences and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply including BIPOC (Black Indigenous and other people of color) immigrants refugees women LGBTQIA individuals with disabilities veterans etc.

KCLSwelcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.

Need an accommodation to apply or interview Call or email .

KCLS ensures equal opportunities and consideration for all job applicants without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment including in recruiting hiring promotion termination leave of absence compensation or training.

• Manages and coordinates facilities improvement and construction projects from planning through completion ensuring goals timelines and budgets are met in alignment with KCLS standards.
• Acts as the primary contact for assigned projects facilitating communication among internal teams contractors consultants and vendors.
• Assists in developing project scopes budgets and schedules and tracks progress toward approved plans.
• Reviews plans specifications and cost estimates for accuracy constructability and compliance with KCLS and regulatory requirements.
• Prepares reviews and processes contract documents including requests for proposals bid documents change orders and pay requests.
• Monitors contractor and consultant performance identifying and communicating issues to ensure quality safety and contract conformance.
• Conducts site visits and inspections to verify progress assess field conditions and support timely problem resolution.
• Coordinates with internal departments including Public Services IT and Safety to plan projectphasing and minimize service disruptions.
• Maintains project documentation and reporting including schedules financial tracking and progress summaries.
• Prepares and delivers project status updates through written reports and presentations to staff the public senior administration and the Board of Trustees.
• Ensures compliance with public works statutes and procurement requirements in project bidding and contract execution.
• Supports long-range facility planning efforts by providing project data cost analysis and recommendations for future improvements.
• Participates in post-project evaluation to identify lessons learned and opportunities to enhance project delivery processes.

1. Coordinates the selection procurement and installation of furniture fixtures and equipment for new buildings and renovations.
2. Supports the public art process for assigned projects.
3. Provides space planning and design support for small-scale facility projects.
4. Performs other related duties as assigned.

Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.

• Bachelors degree from an accredited school in architecture construction management engineering or related field.
• Five years progressive experience in facilities projects oversight preferably in public works.
• Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.

• Considerable knowledge of project management principles practices and tools.
• Demonstrated ability to manage several projects simultaneously while meeting deadlines and quality standards.
• Demonstrated time management skills.
• Highly organized and detail oriented.
• Flexible and adaptable to changing priorities and evolving project needs.
• Clearly succinctly and effectively communicates ideas verbally and in writing.
• Effective presentation skills tailored to diverse audiences.
• Interpersonal skills including active listening and collaboration.
• Model for customer service mindset and delivery.
• Ability to maintain focus and productivity while managing frequent interruptions.

• A valid Washington State drivers license and be an insurable driver by KCLS is required.
• Project Management Professional (PMP) or similar certification preferred.

Physical Demands
While performing the duties of this job the employee will:

• Occasionally sit throughout work shift and will frequently stand and walk.
• Frequently reach out at chest level and up with hands and arms and will occasionally reach down.
• Constantly use hands in conjunction with finger use. Keyboarding up to occasionally.
• Rotate neck up to frequently.
• Frequently bend or twist at the waist and squat. Occasionally will kneel or sit on the floor and seldom crawl.
• Perform close work including use of a computer monitor.
• Occasionally climb ladders stairs or step stools to access higher locations.
• Occasionally use low impact tools.
• Frequently operate foot controls.
• Frequently lift and carry up to 20 lbs. occasionally lift and carry up to 50 lbs. and seldom lift and carry up to 100 lbs.
• Frequently push or pull carts and wheeled equipment with moderate force.