Conference Coordinator, Conference & Dining Services, Real Estate & Workplace Solutions (RE&WS)

Leidos has an opening for a talented creative experienced professional to fill the role of Conference Coordinator in the Conference & Dining Services organization at Global Headquarters (GHQ) in Reston VA. This is an exciting opportunity to put your skills to good use and contribute to a vibrant team as you plan and execute business meetings conferences and special events for this well-respected Fortune 300 company. The Conference Coordinator reports to the Director Global Conference & Dining Services and supports functions that align with the companys growth mission and values --- Integrity Inclusion Innovation Agility Collaboration and Commitment.

The successful candidate will be seasoned articulate detail-oriented confident and comfortable working in an energetic fast-paced corporate environment. Most meetings and events will be held at Leidos GHQ (Reston Town Center VA) or local surrounding facilities. On occasion depending on the event size/scope the Conference Coordinator may be tasked with planning and/or supporting activities at other Leidos locations (Huntsville AL; San Diego CA; etc.).

Our Conference Services provides comprehensive logistics management and first-class event execution for business meetings across the enterprise. The Conference Coordinator must be a strong collaborator who is personable and has incredible attention to detail. This individual will be responsible for managing projects from the onset through final post-event closeout. Primary responsibilities for the role will include providing comprehensive tactical meeting/logistical support and event technology (e.g. Cvent) services for meetings special events and conferences as assigned.

Primary Responsibilities:

• Monitoring Conference Services/Facilities email Inbox and responding to queries as needed
• Uploading and deleting Weekly Café Menus on Prism (Leidos Intranet)
• Managing P-Card and Conference Services Payment Card allocations and back-up documentation to support charges in a timely manner
• Budgeting cost-tracking/expense breakdown and savings analysis
• Organizing meeting data/files and archiving folders
• Managing access for non-employee attendee visitor/facility and fee collection/processing when applicable
• Pre onsite and post-event logistics support facility management and staffing
• Conference materials preparation/printing support
• Vendor coordination communications and invoice reconciliation
• Photographing/documenting events for future reference
• VIP parking coordination and ground transportation planning
• Updating team directory and Leidos Facebook pages
• Post event support including tracking ROI via online survey/evaluation and hot-wash meetings
• Equipment/material rental inventory tracking/management shipping coordination etc.
• Supplier procurements using Leidos Contracts and Addenda to reduce costs/corporate risk
• Concierge-level white glove service for VIP events
• Ensuring policies and procedures are followed and compliant with Federal Government regulations

Required Qualifications:

• Bachelors Degree in a related field and 1 years of experience in hospitality event planning tourism and conference management in the corporate environment or High School Diploma with 5 years of relevant corporate experience in hospitality event planning tourism and conference management.
• Experience using Cvent a web-based event management system to create online invitations registration websites post-event surveys and run reports
• Extensive experience with EMS (Event Management System) conference room scheduling software to include reserving space running utilization reports troubleshooting when problems occur and training staff
• Familiarity with Social Tables software to create meeting room layouts and event space diagrams
• Strong customer service mindset and high standards
• Travel (up to 25%) when directed to support key meetings and events
• Occasional evening/weekend work may be required
• US citizenship is required and able to obtain security clearance as needed

Preferred Qualifications:

• Strong work ethic personable detail oriented ability to apply educational training to the position tech savvy comfortable working in teams taking directions executing on assigned tasks and completing projects on time and within budget.
• Knowledge of Leidos policies/procedures governing business meetings corporate events customer functions and catering

At Leidos we dont want someone who fits the moldwe want someone who melts it down and builds something better. This is a role for the restless the over-caffeinated the ones who ask whats next before the dust settles on whats now.

If youre already scheming step 20 while everyone else is still debating step 2 good. Youll fit right in.

Original Posting:

Pay Range:

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job education experience knowledge skills and abilities as well as internal equity alignment with market data applicable bargaining agreement (if any) or other law.