Communications Coordinator and Office Specialist #00006
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Job Location:
Richmond, VA - USA
Monthly Salary:
$ 50000 - 60000
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
Title: Communications Coordinator and Office Specialist #00006
State Role Title:General Administration Coordinator I
Hiring Range:$50000.00 - $60000.00
Pay Band: 4
Agency: VA Commission for the Arts
Location:Commission for the Arts
Agency Website:
Recruitment Type: General Public - G
Job Duties
The Virginia Commission for the Arts (VCA) is seeking to fill its Communications Coordinator and Office Specialist position. The Virginia Commission for the Arts (VCA) is dedicated to investing in the arts in the Commonwealth of Virginia through the mechanism of grantmaking. As a grantmaker the VCA stimulates and encourages public interest arts engagement and organizational and programmatic support to eligible organizations. Additionally the VCA strives to elevate Touring and Teaching Artists. The VCAs overarching goal is to connect and engage Virginians with the Commonwealths vast arts ecosystem. This position is responsible for the day-to-day management of office functions including file retention policies and procedures (digital and hardcopy) software certification mail preparation and processing maintenance requests and information technology (IT) addition this position coordinates all aspects of quarterly Commission Board meetings (virtual and in-person) in collaboration with the Executive Director preparing logistics travel board materials etc. Additionally the Communications Coordinator and Office Specialist is responsible for all aspects of external communications including but not limited to the dissemination of press releases website updates newsletters and all social media posts including Facebook Instagram and LinkedIn. This position reports directly to the Executive Director and works closely with all VCA staff.
Minimum Qualifications
Considerable knowledge of business communication dissemination techniques and methods; Demonstrated ability to plan develop manage and effectively prioritize communications and organizational reporting assignments; Working knowledge of office practices and procedures; Experience in providing administrative support to a high level executive; Demonstrated ability in arranging conference calls and scheduling meetings; Demonstrated ability to proofread and edit documents; Demonstrated ability to communicate effectively both orally and in writing. Skilled in the use of Microsoft Office and Adobe Creative Cloud. Experience managing business-related social media accounts. High school graduate or equivalent.
Additional Considerations
Experience working for the Commonwealth of Virginia or other governmental entity Experience with board engagement meeting planning and the preparation of board materials. Experience in website administration.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to . Please include your name and the position number of the fax cover sheet. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call for assistance.
All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority. AMERICORPS PEACE CORPS AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.
The Virginia Commission for the Arts is dedicated to recruiting supporting and maintaining a competent and diverse work force.
Equal Opportunity Employer
Virginia Commission for the Arts
600 East Main Street Suite 300
Richmond Virginia 23219
Contact Information
Name: Derek Mountford
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
The official website of the Commonwealth of Virginia. Learn about Virginia government, contact a state agency, and find the services and resources you need.
