Transfer- Administrative Services Officer III

Class Code 27605: Administrative Services Officer III

Transfer job postings are for County of Sacramento employees only.
In order to be qualified for a transfer:
1. You must meet the Minimum Qualifications of the new job.
2. The difference between the top salary steps (the highest pay rate within the range of pay) of your current job class and the job class that you intend to transfer into must be less than 5%.

There are three different transfer types that you may qualify for: interdepartmental transfer interclass transfer and voluntary demotion. These different transfer types are defined as:

• Interdepartmental transfer - a transfer in the same class from one County department to another.
• Interclass transfer - a transfer from one job class to a different job addition the difference between the top salary steps (the highest pay rate within the range of pay) of your current job class and the job class that you intend to transfer into must be less than 5%.
• Voluntary demotion - a transfer into a job class that pays less than 95% of your current class salary.

Knowledge of

• Public administration organization and management
• Budget preparation and control
• Accounting; statistical methods
• Personnel
• Supervision
• Methods and techniques involved in conducting analytical studies of administrative and management practices methods and procedures
• Legislative processes of the County state and federal governments
• Practical application of computers and peripheral equipment
• Inventory control and space management
• Contract negotiation preparation and monitoring; basic word processing techniques
• English grammar punctuation spelling and usage
• Procedures and processes of County budget preparation and maintenance
• Organizational and functional structure of the County; local state and federal laws regulations and procedures affecting the County

• Perform budget analysis preparation and monitoring
• Research analyze and make recommendations on administrative management and procedural practices
• Write logical comprehensive concise reports and correspondence
• Prepare effective presentations of conclusions and recommendations
• Establish and maintain effective and cooperative working relationships
• Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned including applicable laws rules regulations procedures and technical operations
• Use computer related peripheral equipment
• Prioritize work efficiently
• Prepare and analyze financial and statistical data
• Supervise and provide work direction to clerical and technical personnel
• Develop and train others in following procedures and instructions for administrative activities
• Effectively represent the department to other departments and agencies and before public bodies.
• Supervise subordinate administrative staff including planning organizing coordinating and reviewing all administrative work
• Effectively delegate responsibility
• Consult with and coordinate the administrative requirements of different department staff members
• Analyze situations accurately and initiate appropriate action
• Perform all assigned administrative duties under general direction

Minimum Qualifications

Either: 1. Two years of experience in Sacramento County service in the class of Administrative Services Officer II and/or Associate Administrative Analyst.

Or: 2. Two years of administrative experience at the advanced journey level or higher; such experience (1) must be comparable to and equivalent to the duties of Administrative Services Officer II as described in the Distinguishing Characteristics and Examples of Duties for that class; and (2) must include duties in departmental budget preparation and control; research development and implementation of policies programs organization and work procedures; office management in such areas as equipment supplies personnel and contracts; written and oral presentations; and directing the work of clerical technical or administrative personnel.

Note: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform and supervise an administrative staff in performing the full range of administrative support services with only minimal orientation to the specific job assignment in a County department.

Typically such experience includes: the work experience as described above; and supplemented by education in the form of a bachelors or higher degree or college coursework or college level training or in-service training in the fields of public administration business administration economics accounting management or personnel or a field directly related to the duties of the class.

Governmental experience in administrative support services is preferable although experience in private enterprise may provide some of the necessary background. Within County service experience in a class that is above the journey level at the advanced journey or supervisory level may provide the necessary background if it included the duties described in the Minimum Qualifications above.

NOTES APPLICABLE TO MINIMUM QUALIFICATIONS:

1. The Objectives note following the Minimum Qualifications for each class is not part of the Minimum Qualifications; it is included only to assist employees and applicants.
2. Where experience in Sacramento County service is used it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court which is listed in the annual salary resolution.
3. All experience means paid experience unless otherwise stated.
4. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours 21.7 days 1 work month.

Note: If the word experience is referenced in the minimum qualifications it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements please click here or speak to someone in our office before the cut-off date listed in this notice.

General Qualifications

Systems Coordinator Clause:
Some positions within this class may require specific knowledgeand abilities to perform the responsibilities of a system coordinator function. These include knowledge of systems and data processing concepts and terminology; costing and budgeting techniques; the ability to understand and apply the knowledge unique to the operating department; analyze system requirements design solutions and implement processes and communicate with users who have no technical data processing some cases application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Systems Coordinator function is not limited to data processing systems alone but also includes the management and coordination of departmental manual as well as data processing systems. This functional responsibility is a department-wide responsibility and not that of single positions work assignment. Designation must be approved by the Department of Human Resources from a classification and testing perspective on a position by position basis.

Where required these special skills may be used in performing such tasks as the following:

1. Plans coordinates supervises and participates in system analysis development design and documentation involving the use of both computerized and manual systems.
2. Coordinates system activities between the operating department and other appropriate resources including the Office of Communication and Information Technology.
3. Meets with and assists users within the operating department on existing systems as well as future application design to effectively prioritize and allocate departmental resources.
4. Monitors and evaluates projects to assure quality and timely completion.
5. Prepares time and costs estimates of proposed projects and applications; evaluating and selecting computer hardware and software products.
6. Prepares and administers the operating department data processing budget.
7. Performs application programming using programming languages system utility languages and job control languages.
8. The Civil Service Commission approved the use of selective certification for the above special skills for Administrative Services Officer on August 22 1985.

How to Apply

The County of Sacramento application form and responses to the Supplemental Questions are to be completed and submitted online.

Please remember:

• If you have previously applied online for a County job you must use the same Username account.
• Do not share your Username account with anyone else.
• If any additional documentation (such as copies of transcripts etc.) is required you will be contacted.
• Resumes may be attached to your submitted application however a notation of See Resume will not be accepted for the information requested on the application or the Supplemental Questions.
• Your application will be considered incomplete if the required information is not filled out in its entirety.
• Any notifications from the Employment Office about your Transfer application will be sent to you by email. Notices can also be accessed in your inbox.

County of Sacramento Employment Services Division
700 H Street Room 4667
Sacramento CA 95814
Phone ; 7-1-1 California Relay Service
Email
Inter-Office Mail Code: 09-4667

Supplemental Questionnaire Instructions

You must complete the Supplemental Questionnaire for Transfers under the tab marked Supplemental Questions. When completing the Supplemental Questions provide accurate information. Your responses in the Education and Work Experience sections on your application and the Supplemental Questions will be checked to verify that you qualify for a transfer.

Note: Resumes letters and other materials will not be evaluated or considered as responses to the required information on the application and the Supplemental Questions.