Assistant Clerk of the Authority

This classification is scheduled to receive the following Base Salary Adjustments:

The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy for the position of Assistant Clerk of the Authority in the Clerk Division of the Business Services Department. This recruitment will be used to fill the current vacancies and establish an eligibility list for future considerations.

TENTATIVE SCHEDULE OF EVENTS:

• Recruitment Close Date: Wednesday February 4 2026 at 11:59 PM
• Oral Interview: Week of February 16 2026
• Selection Interview: TBD
• Start Date: TBD

Please note that the schedule of events listed above is subject to change based on Authority needs.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Clerk of the direct or general supervision over technical and/or administrative staff.

CLASS CHARACTERISTICS

This is the full supervisory-level class. Incumbents are responsible for planning organizing supervising evaluating and participating in the work of staff tasked with providing administrative support to the daily operations of the Clerk of the Authoritys office and of the Authoritys Board of Directors. Performance of the work requires the use of considerable independence initiative and discretion within established guidelines. This class is distinguished from the Clerk of the Authority in that the latter has overall responsibility for the fulfillment of the mandated activities of the clerk function as well as administrative management responsibility for the Clerks office including personnel and budget administration.

To view the full classification specification including the essential functions knowledge and skills please use the link provided below:

Assistant Clerk of the Authority

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

EDUCATION(position requirements at entry):

• Equivalent to a bachelors degree with major coursework in public administration business administration political science or related field.

EXPERIENCE(position requirements at entry):

• Three (3) years of increasingly responsible administrative support experience in a public sector agency which included responsibility for the management and disposition of public records.

LICENSES AND CERTIFICATIONS(position requirements at entry):

• Possession of a valid California Class C Driver License is required at time of appointment

This classification is subject to enrollment in the California DMV Pull Notice Program which periodically provides Risk Management with the incumbents Driver License record and status.

HIGHLY DESIRABLE QUALIFICATIONS

• Strong knowledge and practical application of the Ralph M. Brown Act including agenda preparation posting requirements closed session provisions serial communications and teleconference requirements.
• Extensive experience supporting a governing board or commission in a complex public agency environment including preparation of agendas minutes resolutions staff reports and official actions.
• Working knowledge of the Political Reform Act and Fair Political Practices Commission (FPPC) requirements including Forms 700 802 and 801 and the implementation and administration of conflict-of-interest codes.
• Knowledge of public agency records management principles and practices including records retention schedules records destruction processes electronic and email records management and litigation holds.
• Experience responding to Public Records Act (PRA) requests including coordination with legal counsel and internal departments review of confidential and protected information (including HIPAA-related records) redaction and application of statutory exemptions.
• Experience supervising training and evaluating clerical or administrative staff including workload planning workflow coordination and performance management.
• Demonstrated ability to serve in a relief or acting capacity for the Clerk of the Authority exercising sound judgment discretion and adherence to established policies and legal requirements.
• Proven ability to establish and maintain effective working relationships with Board members executive leadership legal counsel department staff member agencies and external stakeholders.

PHYSICAL REQUIREMENTS:

Must possess mobility to work in a standard office setting and use standard office equipment including a computer and to operate a motor vehicle to visit various Authority and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend stoop kneel and reach to perform assigned duties as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift carry push and pull materials and objects up to 25 pounds.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.

PRE-HIRE REQUIREMENTS:

Before an employee is hired he/she must successfully complete pre-employment requirements including but not limited to: fingerprinting and background check reference check DMV check licensure/certification check Oath of allegiance to the United States of America and the State of California and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFAs designated physician.

HOW TO APPLY FOR THIS POSITION:

When the recruitment opens for this position an applicant must submit during the application filing period an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.

SELECTION PROCEDURE

INITIAL SELECTION REVIEW:

Human Resources reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary applicants are advised to thoroughly review the job announcement before submitting their online application materials.

TESTING:

Testing for this position or any other position may include but is not limited to the following: written exam practical exam panel interview physical ability test assessment center oral presentation project assignment etc. If a revision is made to a testing component during a recruitment process the assigned recruiter will notify by email all affected applicants.

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION:

In accordance with the Americans with Disabilities Act anyone who needs an ADA accommodation for the purposes of employment testing should contact Duke Steppe Human Resources Manager at or at least 72 hours prior to any portion of the examination process.

RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS:

All recruitment/selection process and requirements will be held in accordance with the OCFAs Selection Rules which are available for inspection in the Human Resources Department.

ELIGIBLE LIST:

The duration of the Eligible List for this recruitment is one (1) year unless extended or abolished by the Human Resources Director prior to the expiration.