PA and Team Coordinator

We are looking for an engaged anddrivenPersonalAssistantandTeam Coordinator(PA)tobe partoftheGrant ManagementDepartment(GM)at theNovo Nordisk FoundationheadquartersinHellerup job will offer youan exciting roleand a unique opportunity to work in a purpose driven foundationwithpassionate and talentedcolleaguescommitted tocreatingimpact benefittingpeople and society.

About the department
GMis adepartmentwith25 employees divided in primary responsibility of GM is toestablishoptimalgrant setups thatfacilitatestreamlined granting processes. This encompassesfirst and foremostefficient administrative grant operationsandthe continuous development of existing processes and funding models thereby makingGMa pivotalpartof the Foundations operations.

The Job

As PAand team coordinatorinGMyou willworkclosely with theDirectorofGM. Your mainresponsibilitiesas PAaretoassistand coordinate theDirectorsworkto prepare heron herdaily as well as on herlong-termobjectives.
Your key taskswill be:

• SupportingtheDirector in making presentations writing memosproposalsand other meeting materials.

• Calendar managementhandling correspondence phone calls emails and ad hoc tasks on behalf of the Directorcreatingstructure intheDirectorsdynamic and fast paced day.

• Meeting preparationsfortheDirector;includingpre-reads memospresentations minutesandfollow-up actions.

• Supportingorganisational performanceandarea new colleaguesandcoordinatingannual processes.

• Coordinatingdepartmentmeetingsby gathering input and setting agendasarrangingteamactivities and off-sites.

• AssistingtheDirectorand team leadsin thedevelopment of the departmentthrough effective coordinationcommunicationand follow-up.

You willcontribute to a well-functioning and positive team environment and culture and youwillalsobe part of our cross-departmental PA-network where we share knowledge and experiences providing a great platform for knowledge sharing helping each other and optimising ways of working across theFoundation.

Professional andpersonalqualifications
We are looking forapersonwithastrongmotivationforthePA-role andwho has solid communication background or aBachelor/ Mastersinarelevant academic fieldandminimum3yearsofrelevant experienceasaPAorwithmanagement support.
We imagine you have:

• Demonstrated experience in delivering professional high-quality PAservicesand providing competent sparring to yourDirector.

• A structureddetail-orientedandindependentway of workingwith the ability to see the bigger picture.

• Highly skilledwithin MS 365;working across OneNoteOutlook and SharePointas well as WordExceland PowerPoint.

• Used tointeractionwithmanystakeholders at all levels.

• Excellentcommunication skillsbothverbal and writtenDanish andEnglish.

As a person you:

• Have both the professional and personal commitment to make a positive impact in your work.

• Understand thatyour successand impact primarilylie inhelpingyour managershine.

• Enjoyhaving your ownresponsibilities and tasks.

• Are energisedbya dynamic and fast paced environment.

• Thrive ina cross disciplinary environment andwithteam centric waysof working.

In addition you have great interpersonal skills and a positive can-do attitude.

Application and Information
We encourage you toapply as soon as possible andno later than1 February 2026.

To apply please upload yourapplication andCV by clicking on the Apply button.

About the Novo Nordisk Foundation

Established in Denmark in 1924 the Novo Nordisk Foundation is an enterprise foundation with philanthropicobjectives. The vision of the Foundation is to improve peoples health and the sustainability of society and the planet.

The Foundations mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.

Required Experience:

IC