Receptionist Office Administrator
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Job Location:
Paarl - South Africa
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Reference: CPT000363-DvdM-1
Our client in Franschhoek is seeking a Receptionist / Office Administrator.
Our client in Franschhoek is seeking a Receptionist / Office Administrator.
Duties & Responsibilities
Requirements:
Lives in or near Franschhoek if not has reliable transport.
Proven prior work experience in or related to any of the following: Office Administrator Administrative assistant Finance Receptionist.
Tertiary education in or related to; Administration Management HR course (candidate with more than 1 years work experience can qualify without tertiary education)
Additional requirements for office/admin position:
1-3 years experience in administration office support or any related fields
MS Office (word excel outlook) experience in working with Pastel would be an advantage
Fluent in English and Afrikaans
Additional skills for office/admin position:
Basic accounting or bookkeeping knowledge
Ability to explain payment terms clearly
Ability to encourage payment while remaining a positive relationship with clients
Key Responsibilities:
Greet and welcome visitors in a professional manner
Answering the phone and responding to emails divert calls over to person client requests
Responding to emails; assisting clients queries complaints etc.
Providing general information about the company to callers visitors email queries etc.
Taking orders via WhatsApp emails or phone calls
Processing tax invoices sales orders quotations etc using Pastel.
Scheduling appointments for staff such as doctor and dentist appointments
Managing calendar; remind staff or boss of meetings or any other important dates as they request
Receive packages and signing off deliveries or collections from internal departments
Providing basic administrative support; filing and organising documents document preparation printing scanning
Reporting issues to appropriate personnel
Taking the work cell phone home to take notes of orders queries complaints etc sent via WhatsApp and notifying the personnel the next day (only if required)
Additional key responsibilities for office/admin position:
Managing their own client base; processing their orders review accounts and payment history send out statements
Debt collection
Identify clients with slow and outstanding payments overdue accounts irregular payment pattern
Assist with basic accounting or payroll tasks (if required)
order and manage office supplies (mainly stationary)
Stock taking
Please send cv qualifications references salary expectation to
Lives in or near Franschhoek if not has reliable transport.
Proven prior work experience in or related to any of the following: Office Administrator Administrative assistant Finance Receptionist.
Tertiary education in or related to; Administration Management HR course (candidate with more than 1 years work experience can qualify without tertiary education)
Additional requirements for office/admin position:
1-3 years experience in administration office support or any related fields
MS Office (word excel outlook) experience in working with Pastel would be an advantage
Fluent in English and Afrikaans
Additional skills for office/admin position:
Basic accounting or bookkeeping knowledge
Ability to explain payment terms clearly
Ability to encourage payment while remaining a positive relationship with clients
Key Responsibilities:
Greet and welcome visitors in a professional manner
Answering the phone and responding to emails divert calls over to person client requests
Responding to emails; assisting clients queries complaints etc.
Providing general information about the company to callers visitors email queries etc.
Taking orders via WhatsApp emails or phone calls
Processing tax invoices sales orders quotations etc using Pastel.
Scheduling appointments for staff such as doctor and dentist appointments
Managing calendar; remind staff or boss of meetings or any other important dates as they request
Receive packages and signing off deliveries or collections from internal departments
Providing basic administrative support; filing and organising documents document preparation printing scanning
Reporting issues to appropriate personnel
Taking the work cell phone home to take notes of orders queries complaints etc sent via WhatsApp and notifying the personnel the next day (only if required)
Additional key responsibilities for office/admin position:
Managing their own client base; processing their orders review accounts and payment history send out statements
Debt collection
Identify clients with slow and outstanding payments overdue accounts irregular payment pattern
Assist with basic accounting or payroll tasks (if required)
order and manage office supplies (mainly stationary)
Stock taking
Please send cv qualifications references salary expectation to
Required Experience:
Unclear Seniority
Key Skills
- Abinitio
- Arabic Speaking
- Babysitting
- Advocacy
- Administration Support
- Humming Bird
