Planning Specialist

City of Melissa
Job Posting
01/14/2026
(Open Until Filled)

Planning Specialist
Salary: $52000 - $57000

Applications should include a Cover Letter and Resume

General Purpose:
Under general direction the Development Permitting Specialist supports the City of Melissas Development Services Department by coordinating reviewing and processing a wide range of development-related permits. This includes development permits transportation permits drainage permits and Certificates of Occupancy. The Specialist assists in ensuring compliance with city ordinances engineering standards and zoning regulations while providing exceptional customer service to applicants residents and development professionals. This role also assists with permit tracking reporting and research to support department operations and continuous improvement

Reporting Relationships:
General supervision provided by theDirector of Development.

Examples of Duties:

This list is illustrative and is not a comprehensive list of all functions and duties performed by employees in this position.

• Receives reviews and processes development-related permit applications including development permits transportation permits driveway/ROW permits drainage permits and Certificates of Occupancy.
• Conducts preliminary reviews of submitted plans and documents for completeness accuracy and compliance with city codes ordinances development regulations and engineering standards.
• Coordinates permit reviews with Planning Engineering Public Works Fire and other departments to ensure timely and thorough evaluations.
• Provides excellent customer service by assisting applicants developers residents and design professionals with submittal requirements processes timelines and city standards.
• Tracks permits through each stage of review ensuring accurate and up-to-date information in the citys permitting software.
• Prepares maintains and distributes reports related to permit activity trends and project tracking.
• Communicates clearly with applicants regarding corrections approvals conditions and next steps.
• Assists with updating and improving permit forms checklists workflows and public-facing informational materials.
• Provides support during development review meetings pre-development conferences and interdepartmental coordination efforts.
• Provides excellent customer service to applicants and the public.
• Responds to inquiries from the public regarding the permitting processes and requirements.
• Provides various routine clerical duties utilizing standard office equipment to include routine incoming calls taking and transmitting messages making photocopies receiving sorting and distributing mail performing data entry faxing documents and word processing.
• Assists in the preparation processing receipting sorting and distribution of a variety of lists correspondence packets invoices and materials.
• Inputs a variety of information into the computer system relating to permits and inspections.
• Performs file maintenance functions and searches pulls and routes files appropriately.
• Assists with special research assignments.
• Utilizes permitting software.
• Performs other duties as assigned.

Minimum Qualifications

• High School Diploma or GED;
• Minimum of two (2) years previous experience and training that includes clerical administrative work and customer service;

• An equivalent combination of education training and experience that will allow the incumbent to successfully perform the essential functions of the position.

Required Knowledge Skills and Abilities

Knowledge of: Policies and procedures of department; Basic principles of business letter writing and basic report preparation; Basic mathematical principles; English usage spelling grammar and punctuation; Principles and procedures of filing; Modern office procedures methods and computer equipment; utilizing standard office equipment to include: routine incoming calls taking and transmitting messages making photocopies receiving sorting and distributing mail performing data entry faxing documents and word processing.

Skills in: General office procedures and in the operation of standard office equipment including computer keyboard and Microsoft Office (i.e. Word Excel Outlook); Excellent customer service; and time management.

Ability to: Apply principles of rational systems; Perform clerical work including maintenance of appropriate records and compiling information for reports; Work independently in absence of supervision; Respond to citizen inquiries politely; Understand and carry out oral and written directions; Communicate clearly and concisely both orally and in writing; Establish and maintain effective working relationships with those contacted in the course of work; Handle money accurately; Edit and proofread documents accurately; Exhibit regular and punctual attendance; Exercise judgment decisiveness and creativity in situations involving a variety of general pre-defined duties which are characterized by frequent change; Perform some lifting sorting carrying of objects and materials of light weight (5-10 pounds); Bend and reach to file.