Operations Officer
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
The Operations Officer is responsible for supporting efficient and compliant day-to-day operations through effective coordination of procurement logistics and basic financial activities while ensuring full adherence to organizational policies and donor requirements.
Key Responsibilities
- Oversee operational activities ensuring timely execution efficiency and full compliance with organizational policies and donor requirements.
- Prepare and draft all procurement documentation in line with procurement procedures.
- Maintain and manage the procurement SharePoint platform ensuring all documents are properly updated filed and well organized.
- Prepare purchase requests forms petty cash requests and other operational requisitions for the country office.
- Process mobile money payments to project participants and conduct a 10% verification of attendance records to ensure accuracy.
- Arrange hotel reservations and coordinate vehicle rentals from contracted service providers as required.
- Support the procurement team in managing the delivery collection and follow-up of proforma invoices and supplier quotations in accordance with established procurement guidelines.
- Provide finance-related support including invoice tracking and basic bookkeeping while maintaining accuracy confidentiality and compliance.
- Create and manage supplier records in SAP Business By Design including conducting due diligence and supplier screening prior to system creation.
- Monitor procurement timelines and follow up with internal teams and suppliers to ensure timely completion of procurement processes.
- Support logistics planning for meetings workshops and field activities ensuring smooth coordination and cost efficiency.
Qualifications :
- University degree in Procurement Business Administration Public Administration HR or related field
- Excellent communication organisation and good interpersonal skills
- Strong teamwork with ability to establish and maintain effective working relationships in a multicultural environment
- Ability to handle visitors direct calls professionally and efficiently
- Proficiency in computer skills including MS365 (E.g.: Word Excel PowerPoint)
- Strong language skills in English and Kinyarwanda
- Excellent time management and planning capacity
Additional Information :
Terms of appointment:
- Contract Type: Full time (40 hours per week)
- Contract Duration: 1 year
- Expected Start Date: February 2026
How to apply:
If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and letter of motivation before January 20 2026 COB using the Smart Recruiters platform.
Note: This is a national position qualified Rwandan candidates are encouraged to apply.
Working at SNV
SNV offers a competitive salary and comprehensive benefits package. We offer opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an internal global network of experts.
SNV strives to be an inclusive employer thriving on the diversity of its people and does not discriminate on the basis of disability status religion ethnic origin gender and sexual orientation etc.
Shortlisting
Shortlisting and interviews will be done on a rolling basis until the position is filled. Therefore qualified and interested candidates are highly recommended to submit their applications as soon as they can. Only applicants fulfilling the above requirements will be contacted. If you do not hear from us within one month from the submission date of your application consider your application unsuccessful.
Reference & vetting check
At SNV we conduct thorough background and reference checks for all candidates applying for internationally determined positions with a strong focus on safeguarding. You will be asked to provide contact details for two individuals who can serve as references. Please note we will only contact your referees with your explicit permission.
As a participant in the Inter-Agency Misconduct Disclosure Scheme our reference checks also include a request to your previous employers to complete a Statement of Conduct questionnaire. This questionnaire addresses any instances of misconduct including sexual exploitation abuse or harassment in line with the Schemes definitions.
*We do not appreciate third-party mediation based on this advertisement.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
We are SNV SNV is a global development partner, deeply rooted in the countries where we operate. Driven by a vision of a better world where all people live with dignity and have equitable opportunities to thrive sustainably, SNV strengthens capacities and catalyses partnerships that ... View more
