Transportation and Fleet Coordinator
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Job Location:
Grand Rapids, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Transportation and Fleet Coordinator
Department: Facilities
Reports To: Director of Facilities
Status: Full-time Exempt
Summary
The Transportation and Fleet Coordinator is responsible for overseeing the universitys fleet operations and transportation services. This position coordinates efficient usage and allocation of university vehicles including the policies related to usage oversees overall fleet care including oversight of and scheduling of drivers for large campus vehicles maintenance cleaning and storage oversees the operation and policies related to vehicle rentals in conjunction with Campus Safety ensures driver training and compliance with university and state requirements manages relationships with transportation vendors and supports the overall operational needs of the Facilities department through front desk and administrative duties.
Essential Duties and Responsibilities
- Coordinate the scheduling rental and assignment of university vehicles for campus departments and groups.
- Maintain accurate records for vehicle use mileage maintenance and repairs.
- If/when Calvin maintains internal mechanical staff coordinate any external maintenance required on the fleet to the extent we dont have internal expertise.
- Schedule and track preventative and corrective maintenance for all fleet vehicles.
- Work with preferred vendors for vehicle service leasing and procurement.
- Ensure all drivers meet university and state requirements for operation of university vehicles.
- Working with Campus Safety oversee and maintain Authorized Driver Training records and documentation.
- Maintain a current list of individuals with Commercial Drivers Licenses (CDL) authorized to operate buses and larger vehicles.
- Supervise and manage part-time drivers for larger campus vehicles including scheduling ensuring proper licensing and adequate back-up coverage.
- Coordinate with Campus Safety to ensure safe vehicle operation and compliance with applicable laws and university policy.
- Serve as the main contact for university transportation requests from Athletics the academic division and other departments.
- Support trip logistics including scheduling driver assignments and vehicle availability.
- Provide excellent front desk and customer service support for the Facilities department.
- Assist with invoice and accounts payable processing for fleet-related expenses.
- Maintain organized records of transportation activities vendor contracts and related documentation.
- Support Facilities staff with administrative tasks and communication as needed.
- Participate in departmental meetings and contribute to operational planning for transportation and fleet management.
- Perform other duties related to transportation fleet and Facilities operations as assigned.
Supervisory Responsibilities
This position may supervise part-time employees student employees or temporary staff who are drivers mechanics and assist with vehicle preparation cleaning and administrative support as well as take responsibility for relationships with needed external vendors.
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily.
Bachelors degree or equivalent experience; one to three years of related experience in fleet management transportation coordination logistics or facilities administration preferred. Strong computer and data management skills are required.
Knowledge and Skills:
- Excellent organizational and communication skills.
- Ability to manage multiple priorities and respond to time-sensitive requests.
- Familiarity with driver safety programs transportation regulations and vehicle maintenance best practices.
- Proficiency with Microsoft Office and database management systems.
Physical Demands / Work Environment
The work in this position is primarily performed in an office environment with occasional visits to campus fleet and parking areas. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Proofreading and checking documents for accuracy.
- Using a keyboard to enter retrieve or manage data.
- Occasional lifting or movement of light equipment and materials related to vehicle operations.
FAITH and EDUCATIONAL COMMITMENT
1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
2. A commitment to the Christian faith and to the integration of faith learning and student development.
DIVERSITY COMMITMENT
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including but not limited to race gender physical limitations class or religious perspectives.
Required Experience:
IC
Key Skills
- AS400
- Transportation Management Systems
- Microsoft Outlook
- Vehicle Maintenance
- Dispatching
- Maintenance Management
- OSHA
- Maintenance
- Fleet Management
- Operating Systems
- Leadership Experience
- Logistics
About Company
Calvin University is a world-class Christian university in Grand Rapids, Michigan. Calvin ranks #1 in the Midwest among regional colleges.
