Director of Financial Services

JOB SUMMARY:

Base Salary: $91350 - Commensurate with experience

Supervises and coordinates the business affairs of the District working in partnership with and under the guidance of the Chief Operating Officer. Obtains and records financial data for use in maintaining accounting and statistical records in accordance with the duties outlined below.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Maintains confidentiality of information gained through the performance of the position.
2. Assumes responsibility and oversight for all accounting procedures expenditures and revenue transactions.
3. Reviews work for proper coding of bills exactness and conformance to policies procedures and compliance to State accounting manual and other fiscal guidelines..
4. Maintains general ledger makes transactions keeps the ledger in balance and analyzes spending trends working in partnership with the Chief Operating Officer.
5. Supervises and completes the collection compliance safekeeping and distribution of all funds working in partnership with Administrative Assistant of Accounts Receivable and Chief Operating Officer including:
1. Facilitates DESE bond investment and grant related deposits and drawdowns
2. Approves deposits reimbursements and movement of money between accounts
3. Reconciles bank statements
6. Supervises district purchasing processes for all supplies materials equipment and mileage in partnership with the Assistant Bookkeeper of Accounts Payable Building and District Administrators and Chief Operating Officer including:
1. Reviews and maintains budget and facilitates movement of money between accounts
2. Assures proper tracking of inventory to meet state and federal guidelines
3. Reviews accounts payable transactions including credit card reconciliation vendor payments and mileage payments.
7. Supervises the preparation and processing of payroll for all employees in partnership with the Assistant Bookkeeper of Payroll Human Resource Staff Chief Operating Officer and Chief Human Resource Officer including:
1. Reconciliation and payment of monthly benefits and deductions including health life dental vision and long-term disability insurance cafeteria plans annuities and union dues
2. Verifies PSRS and PEERS retirement reports and payments;
3. Approves all garnishments;
4. Reviews and files monthly quarterly and yearly tax reports to ensure deadlines are met
5. Confirms reconciliation printing and distribution of W2 forms.
8. Supervises and supports the administration of district paid benefits in partnership with Assistant Bookkeeper of Payroll Human Resource Staff Chief Operating Officer and Chief Human Resource Officer including:
1. Administration of health life dental vision and long-term disability insurance cafeteria plans and annuities
2. Attends and assist with supervision facilitation and preparation of benefit and wellness meetings and events
3. Communicates district benefit plan needs with employees and vendors answers questions analyzes services makes recommendations
4. Supervises and assists in the organization and presentation of open enrollment new employee orientations wellness and benefit activities
5. Provides guidance and supervision for adoption of new benefit contracts products and resources
9. Arranges and coordinates internal and external audits of school accounts in partnership with the Chief Operating Officer
1. Responsible for preparation and coordination of the audit process
2. Coordinates and presents audit report
10. Prepares and submits financial reports as required by state and federal agencies having jurisdiction over public school funds including but not limited to the ASBR audit grant and DESE compliance reports as assigned by the Chief Operating Officer.
1. Provides summaries and analysis of transactions and presents reports as required
2. Assures all funds balances and records are maintained.
3. Monitors accounts to guard against over-expenditures and communicates trend concerns with the Chief Operating Officer.
11. Reviews monitors analyzes and provides input to the Chief Operating Officer regarding standard operating procedures to improve efficiency accuracy communication and compliance within and between the business and human resources departments and other areas of the district
12. Works with and assists all business and human resource office personnel facilitate interdepartmental communication and collaboration.
13. Works in partnership with Chief Operating Officer and Chief Human Resource Officer to support completion of district projects and programs
14. Attends meetings of the Board of Education and makes presentations as required
15. Assists in school transportation and food service financial management related to ASBR reporting and compliance requirements
16. Assists in collecting data and ensuring core data is submitted on time.
17. Other related duties as assigned by the Superintendent of Schools.

SUPERVISORY RESPONSIBILITIES:

Assistant Bookkeeper of Payroll Assistant Bookkeeper of Accounts Receivable

EDUCATION AND/OR EXPERIENCE:

1. Education related financial experience or degree in Accounting Business or Finance CPA or MBA.
2. Prior experience managing business operations with preference provided to candidates with public school experience or a Public Accountant in a school setting.
3. Prior experience/training with computer software and accounting applications.
4. Such modification of the above qualifications as the Board of Education shall find appropriate.
5. Prior experience managing and supervising staff preferred

COMMUNICATION SKILLS:

1. Must have effective oral and written communication skills.
2. Must have strong interpersonal communication skills.
3. Must have ability to lead groups to consensus and solve problems
4. Must be able to make effective presentations to the Board of Education staff parents and community.

MATHEMATICAL SKILLS:

1. Ability to perform basic mathematical calculations using whole numbers fractions decimals and percentages.
2. Ability to create maintain and evaluate accounting spreadsheets and related information.
3. Ability to understand evaluate and make recommendations related to operating a multi-million dollar budget.

REASONING ABILITY:

1. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
2. Ability to interpret a variety of instructions furnished in written oral diagram and/or schedule form.
3. Ability to concentrate think read and learn is necessary to perform the essential job duties.

OTHER SKILLS AND ABILITIES:

1. Ability to work independently.
2. Ability to work with a variety of individuals and groups.
3. Strong organizational skills and detail-oriented.
4. Ability to perform duties in full compliance with all District requirements and Board policies.
5. Ability to learn and utilize software programs and/or databases as related to finance management.
6. Knowledge of current State and Federal statutes and regulations governing fiscal management.

PHYSICAL DEMANDS:

While performing the duties of this job the employee must regularly sit talk listen and respond. While performing the duties of this job the employee is regularly required to sit; use repetitive wrist hand and/or finger movement; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee will regularly stoop kneel crouch or crawl. Specific vision abilities required by this job include close vision distance vision precise hand-eye coordination and the ability to identify and distinguish colors. Occasionally the employee may lift up to 50 pounds such as to lift files papers and equipment. The foregoing is not an exclusive list and the employee may be required to exceed the minimum physical demand specifications should the safety and security of students and staff be compromised.

The above physical demands are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. The noise level in the work environment is usually at a moderate to loud level with frequent interruptions. The employee continuously interacts with students staff and the public. Travel may be necessary to various District buildings and/or other sites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job related duties as requested subject to all applicable state and federal laws.

Required Experience:

Director