Temp Records & Information Assistant
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Job Location:
White Plains, NY - USA
Monthly Salary:
$ 30 - 37
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Summary
We are seeking a meticulous and detail-oriented Temp Records Assistant to join our Digital Warehouse team. The primary responsibilities of this role include reviewing older paper records to prepare them for scanning (pull from shelves organize and box and then once scanned uploading and tagging pdfs into our electronic records management system with occasional scanning of hard copy records to pdf.
The ideal candidate will possess excellent organizational skills a strong attention to detail and the physical ability to lift and move boxes of records weighing up to 40 lbs.
Knowledge of Microsoft Office Suite including Excel is required. Prior experience in utility industry or other regulated industries is preferred.
#LI-JP1
Responsibilities
- Under minimal supervision responsible for the lifecycle of physical and electronic records and the supporting procedures to file them.
- Provide in-house expertise to specific departments or specific tasks determining appropriate systems and processes for efficient and effective storage retrieval and disposition of records to meet legal regulatory and operational needs.
- Create analyze and or derive descriptions for content context and format of records and metadata.
- Maintain appropriate confidentiality in matters pertaining to all forms of records including HIPAA and all other business affairs of the Authority
- Assist end users with instruction orientation in proper Authority records management policies procedures
- Make recommendations for organization collection archiving and coding standards.
- Advise and resolve end user issues by working with senior Content & Records Management staff members to correct or upgrade the collection
- Identify analyze propose and implement conversions and enhancements to existing systems and processes to foster continuous improvements.
Knowledge Skills and Abilities
- Up-to-date knowledge of information storage and retrieval technologies such as electronic document management imaging scanning and media conversion databases intranet site design etc.
- A strong understanding of records management principles approaches and solutions and demonstrated application
- Working knowledge of keywords metadata and other coding tools
- Demonstrated experience indexing coding and retrieving records both hard copy and electronic
- In-depth knowledge of Content Management systems; for the purpose of maintaining a unique collection of records
- An understanding of New York State and Federal laws and regulations and how they impact the Utilities industry
- Working knowledge of specific business areas within NYPA
- Coordinate the storage and retrevial of records from offsite storage facilities.
- Ability to work as part of a team and to build effective professional relationships
- Make recommendations for retroactive scanning projects. Work with senior Team members to coordinate scanning projects.
Education Experience and Certifications
- High school diploma GED certificate required.
- May require certifications and licensures needed to meet Energy industry federal state or local regulations.
- Minimum 4 years of experience or an equivalent combination of education and experience preferred.
Physical Requirements
- Up to 15% travel to NYPAs locations.
- Ability to lift boxes weighing 20 lbs reach and bend to retrieve and return files on shelves.
The New York Power Authority is committed to providing fair competitive and market-informed compensation. The estimated hourly rate for this position is: $30.26 - $37.95. The pay rate offered will be based on the successful candidates relevant experience knowledge skills and abilities.
The New York Power Authority and Canal Corporation believes that diversity equity and inclusion drive our success and we encourage women people of color LGBTQIA individuals people with disabilities members of ethnic minorities foreign-born residents and veterans to apply. As an equal opportunity employer NYPA/Canals is committed to building inclusive innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color creed/religion national origin citizenship or immigration status age disability military status gender/sex sexual orientation gender identity/expression pregnancy and related conditions familial/marital status domestic violence victim status predisposing genetic characteristics arrest/criminal conviction record or any other category protected by law.
NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates disabilities pregnancy-related conditions religious observances/practices and/or domestic violence concerns. To request an accommodation please email.
Required Experience:
Contract
Key Skills
- Active Directory
- Data Entry
- Customer Service
- Company Website
- office supplies
- desk support
- POS
- Troubleshoot
- Computer System
- laptops
- Printers
- Setup
- Powerpoint
- hardware
- Technical Support
