Institutional Giving Manager

Who We Are

The Capital Area Immigrants Rights (CAIR) Coalition is now Amica Center for Immigrant Rights (Amica Center for short). Click here to learn more about our new name. Since our founding in 1999 we have grown significantly and added new services to support immigrants in detention. Recently Amica Center has outgrown our name expanding beyond our initial services and geographic boundaries.

Amica is the Latin word for friend and that echoes the way we approach what we do. Just as friends stand with one another Amica Center stands with our clients to achieve the safety stability and opportunity we all deserve.

We are the only non-profit organization in the Washington D.C. area that is exclusively focused on providing legal assistance to adult and child immigrants detained by the government in the Capital Region and beyond.

Our Work Environment

Amica Centers Development and Communications team functions in a collaborative hybrid environment. Our team is responsible for raising unrestricted and restricted contributions from individual donors corporations foundations law firms faith-based organizations and other entities.

Our team works closely with our core programs including the Adult Program Childrens Program and the Immigration Impact Lab along with the pro bono and volunteer programs in support of institutional priorities.

Position Summary

The Institutional Giving Manager helps secure funding from institutional entities to support Amica Centers mission by managing all grants and contracts across the entire funding lifecycle from application proposal development to post-award compliance and addition the Institutional Giving Manager cultivates and stewards relationships with funders and builds and maintains relationships with stakeholders.

The right candidate for this role is proactive highly organized and has strong project management skills.

The person in this role reports to the Development and Communications Director and works closely with staff across the organization including administration finance communications and programs to help advance the organizations vision and mission.

General Duties and Responsibilities 1

• Serve as the primary writer on all letters of inquiries applications and reports. Manage the application submission process including collection and synthesis of data completion of applications and proposals tracking reporting and corresponding with funders including foundations government agencies corporations and other entities.
• Develop and maintain an annual schedule for letters of inquiry proposals tracking outcomes and reports.
• Build and sustain a pipeline of prospective funders by researching and identifying new grant prospects.
• Work with program staff to ensure accurate information is transmitted in all funder communications.
• Track advise and consult on compliance requirements. Communicate with leadership finance and program staff about grant and contract deliverables deadlines billing funding eligibility and other requirements.
• Schedule coordinate and participate in conference calls and/or site visits with current and prospective funders to provide program updates learn about potential funding opportunities and discuss proposals and contracts under review.
• Research analyze and secure statistical demographic data budget client testimonies and literature to support applications and reports.
• Maintain all files records and databases relating to grants and contracts. Update and monitor EveryAction regularly to help ensure that accurate information is entered and available including but not limited to contact information communication preferences and contribution information.
• Research and identify grant opportunities for Amica Center and prepare recommendations for consideration by leadership.

Stakeholder Relationships

• Work closely with the Leadership Team Program Directors and Finance to develop strategize and draft compelling grant proposals for programs and other initiatives.
• Create and document processes and systems that improve and enhance all grant-related efforts.
• Proactively build relationships with current and prospective funders by introducing Amica Center its mission programs and initiatives as appropriate.
• Provide leadership for strategic planning on funding alignment upgrades from current donors and increasing multiyear grants. Keep abreast of trends of current and evolving philanthropic economic political legislative technical or general business trends that may impact Amica Centers efforts to secure new or renewal funding.

Additional Duties

• Draft and update case statements in partnership with Amica Center leadership.
• Participate and support in advocacy efforts at the request of Program Directors and Deputy Program Directors for publicly funded grant programs including mobilizing community members preparing/reviewing public testimony and liaising with the communications team to draft and prepare advocacy materials.
• Provide support for major events throughout the year including but not limited to the Spring for Justice campaign annual fall fundraiser and other development-led events as needed.

1 This list is illustrative and not intended to be a complete classification of all job functions or tasks.

Additional Role-Specific Details

Position Type

Full-time

Reports To

Development and Communications Director

Supervisory Responsibility

In partnership with the Co-Program Directors for the Detained Adult Program the position provides matrix supervision for Program Associates (2) in the Detained Adult Program.

Hiring Timeline

Applications will be reviewed on a rolling basis.

Salary 2

$80000

2 In 2018 Amica Center implemented a compensation framework to be more straightforward transparent and provide assurance of internal equity. The compensation model we use is based on an individuals position and years of relevant work experience to avoid salary discrepancies and to reduce the risk of racial gender or other forms of bias affecting a candidates salary.

Location and/or Travel Requirements

Washington DC / Baltimore MD

This position will be based at the Washington D.C. or Baltimore M.D. Office. 80 percent of the responsibilities can be completed remotely and approximately 20 percent can be completed -person responsibilities include but not limited to site visits funder and stakeholder meetings select events etc. Due to business related travel expectations it is recommended candidates live within 30-miles of their assigned primary office.

Telework

Amica Center operates a hybrid work environment. Most staff are required to work at least one day per week in-office but some roles require more office/on-site attendance or travel.

COVID-19 Vaccination:

All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters.

Benefits

Amica Center benefits package includes:

• Free gym access located in Washington D.C or Baltimore MD (dependent on employees primary office)
• Flexible working hours after successful completion of trainings and with approval of supervisor
• Pre-tax commuter benefits for those living in the DMV
• Subsidized health dental insurance and vision insurance (Amica Center pays a very high rate of the insurance package for which we can provide additional information)
• An annual data reimbursement of $300
• Life insurance valued at $50000 as well as long and short term disability
• The option to set up a Flexible Spending Account
• The option to set up a 403(b) account (the equivalent of a 401(k) account for non-profits) which the organization has the option for all employees on an annual basis to match at a certain percentage after one year of continuous employment

Paid time off includes:

• 23 personal days per calendar year
• Up to 20 days of sick time per calendar year
• 7 hours of volunteer time off
• Federal holidays
• Winter break closure
• 12 weeks of parental leave

EEO Statement

Amica Center for Immigrants Rights is an equal opportunity accordance with anti-discrimination law it is the purpose of this policy to effectuate these principles and mandates. Amica Center prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law. Amica Center conforms to the spirit as well as to the letter of all applicable laws and regulations.

Our Anti-Racism Statement:

to Apply

Submit your resume and a writing sample with your application.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals to perform the essential functions outlined above.

• A working knowledge of grantsmanship and grant management with at least five years of previous managerial experience. Previous and/or additional experience in development immigration or a nonprofit is beneficial.
• Institutional Giving Manager has the ability to act on their own initiative make sound decisions and be able to perform effectively under a fluctuating workload. Ability to make practical decisions and solve problems adapt to change and communicate effectively. Ability to follow instructions and articulate challenges and request support when needed. Reliable and consistent follow-through on assigned projects in a complete well-conceived timely manner.
• The person in this role has excellent communication and negotiation skills. Ability to read analyze and interpret general business periodicals professional journals technical procedures or government regulations. Ability to draft grant and business reports and correspondence. Ability to effectively present information in one-on-one and group formats to coworkers and external constituents.
• Superior organizational skills and attention to detail are critical; must have strong ability to multi-task prioritize and work well under multiple competing deadlines. Experience in professional or technical writing especially proposal writing. Strong proofreading skills. Ability to communicate clearly including delays plan and manage tasks according to firm deadlines and respond to requests in a timely manner.
• Demonstrate flexibility to ensure productive relationships with colleagues and external constituents; patience and ability to adjust and provide appropriate action when emerging or unanticipated needs arise.
• Proven experience in matrix supervision or at least one year experience supervising others which involves overseeing and coordinating the work of multiple employees or teams within an organization. Strong leadership skills with the ability to align objectives provide guidance and support and ensure optimal performance. Experience in delegating tasks setting expectations and monitoring progress to ensure deadlines are met. Ability to foster a collaborative and inclusive work environment that encourages teamwork and innovation

Competencies Required

Substantive Proficiency

The employee demonstrates a foundational understanding of fundraising/development concepts and a firm understanding of all concepts related to foundations at a level that allows them to manage the grants function of the organization with minimal supervision.

Programmatic Proficiency

The employee coordinates with appropriate members of the leadership team to assess needs and execute grants plan. The employee may supervise grant interns satisfactorily.

Administrative

The employee ensures that all administrative aspects of their position are carried out without managerial intervention.