Associate Office Manager

Charlottesville, VA - USA

Yearly Salary: $ 50000 - 60000

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

Retirement Plan
Dental insurance
Health insurance
Paid time off

Job Summary

PJ Networks is looking for a detail-oriented and adaptable professional to join our small IT services team as an Associate Office Manager. This role blends bookkeeping client database management and general administrative supportmaking it ideal for someone who enjoys variety and takes pride in keeping things running smoothly behind the scenes.

Youll work closely with our Administrative Director and our current Office Manager who is transitioning toward retirement. As you learn the ropes well tailor responsibilities based on your strengths and interests. This is a great opportunity for someone who wants to grow with a close-knit team.

About PJ Networks

PJ Networks has been providing professional IT support to businesses in Central Virginia since 2005. Our clients are mainly small to medium-sized organizations with diverse environmentsno two days look the same. We offer managed IT services cloud solutions on-site and remote support and strategic technology consulting.

Were a small collaborative and dedicated team that takes pride in building long-term relationships with our clients. If you like variety enjoy being part of something bigger than just your job title and want to work with people who genuinely care about doing good workyoull fit right in.

Responsibilities

Client Database & Records: Maintain and update client records in our accounting filing ticketing and quoting systems
Invoicing & Accounts Receivable: Prepare and send client invoices; follow up on past-due accounts
Bookkeeping Support: Process accounts payable enter client payments reconcile accounts and assist with draft budget reports using accounting software
Quotes: Assist with drafting prospective client quotes and process signed agreements and initial client setup
Inventory & Supplies: Track office supplies and client hardware inventory; place orders as needed
Administrative Support: Assist team as needed including providing general assistance to the CEO and support company event planning and execution

Qualifications

Experience with bookkeeping or accounting software (QuickBooks or similar preferred)
Strong attention to detail and organizational skills
Comfortable working with databases and learning new software systems
Excellent written and verbal communication
Ability to manage multiple priorities in a small-team environment
A proactive problem-solving mindset

Nice to Have

Experience in an IT services or professional services environment
Familiarity with ticketing/PSA systems
Previous experience supporting invoicing or client-facing administrative functions

A positive attitude good communication skills and a team mentality are absolutely required. PJ Networks is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion gender gender identity sexual orientation national origin age disability veteran status or any other legally protected basis.

Compensation: $50000.00 - $60000.00 per year

From small offices to companies with multiple locations PJ Networks has been setting the standard for business computer support in the Charlottesville area since 2005. We specialize in working with small and mid-sized companies in a variety of industries helping them to streamline and safeguard their computer network environments in order to maximize efficiency and security. Our track record shows that we know just how to do that by looking at each of our clients business technology needs individually and providing recommendations curated to each clients unique situation.

Required Experience:

Benefits:Retirement PlanDental insuranceHealth insurancePaid time offJob SummaryPJ Networks is looking for a detail-oriented and adaptable professional to join our small IT services team as an Associate Office Manager. This role blends bookkeeping client database management and general administrativ...