Executive Administrative Assistant
Share
Job Location:
Everett, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Fortive is seeking an exceptional self-motivated and versatileExecutive Assistant to support Fortive Corporate leaders across the corporate function. The ideal candidate must be proactive with excellent problem-solving and judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively. This exciting role requires attention to detail the ability to meet tight deadlines great organizational skills and integrity and professionalism in handling confidential information. Individual must demonstrate the ability to accommodate a flexible work schedule based on the needs of management and the department.
This position is in Everett WA; and must be on-site.
Responsibilities:
- Maximize Executives efficiency and priorities including booking appointments managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executives day is organized and productive
- Coordinate all aspects of executive level appointments meetings receptions and conference calls including booking of rooms ordering of food disseminating of materials working with other administrative staff etc.
- Book and/or coordinate travel arrangements including both domestic and international travel (air ground hotels dining and tours etc.)
- Prepare Executive for meetings by clarifying purpose of each meeting prepare agenda pull background materials and prepare briefing documents. Following meetings help coordinate additional administrative support whenever necessary conduct follow-up tasks or activities and ensure timely completion of commitments made
- Create and/or assist with the creation and modification of presentation materials spreadsheets and other various documents using Power Point or other software programs
- Serve as gatekeeper of the Executives time schedules and information while maintaining a courteous manner
- Prepare reconcile and track expense reports
- Oversee department operations including invoice processing and review
- Partner with the Executive team and other Executive Assistants to create a seamless support environment
Qualifications:
- 5 years of previous experience supporting senior executives
- Proficiency with Microsoft Office: Outlook Excel Word PowerPoint and SharePoint
- Detailed planning time management and organizational skills
- Exceptional written verbal and interpersonal communication skills
- Understands and meets deadlines and time-sensitive issues in a fast-paced environment
- Builds relationships with the assistant community as well as with internal/external leaders and other team members
- Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
- Quickly learns and adopts new technologies
- Able to change direction as needed and perform with unanticipated interruptions or pressures
- Collaborative team player; willing to jump in and do the work needing to be done
Preferred Skills:
- Experience managing projects through completion
- Event planning and management experience a plus
- Associate or bachelors degree preferred
#LI-CS23
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Fortive Corporation Overview Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product d ... View more
