Executive Assistant

Amsterdam - Netherlands

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

NOW HIRING: Executive Assistant

POSITION SUMMARY:

The Executive Assistant will support the Chief Product Officer in all aspects of their responsibilities including general administrative tasks driving engagement within the department as well as strategically managing their time by coordinating daily addition in support of the full department the Executive Assistant will facilitate the effective distribution of information on current activities and decisions via regular departmental meetings newsletters and email cascades.

WHAT YOU WILL BE DOING: :

The Executive Assistant will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
Coordinate all aspects of meeting preparation including communication logistics agendas and materials preparation as well as meeting follow-up including taking and sharing minutes and tracking correspondence;
Handle communications by coordinating consistent and timely follows up between team members and other units as needed;
Connect stakeholders and initiate workflow streamlining;
Provide strategic management and oversight of the Chief Product Officers time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
Support in and provide statistics presentations calculations and other communications;
Prioritize conflicting needs; handle matters expeditiously proactively and assure successful follow-through with minor supervision;
Proactively drive engagement across the department identify areas with challenges and make suggestions on how to improve and drive connection for all colleagues located across the globe;
Administrative and operational support for the department handling; expenses and invoice payments agreements like NDA PCA; coordinate workshops and field visits; and occasional team engagement activities;
Set up of quarterly departmental meetings roadmap sessions and newsletter for the department;
Coordinate all aspects of new employee set up and onboarding including establishing a standard training agenda and schedule; and
Provide general administrative support as needed.

WHAT WE ARE LOOKING FOR:

Bachelors degree is required;
6-8 years Executive Assistant experience or administrative experience at an executive level;
Excellent computer skills and proficiency with Microsoft Office (Word Excel PowerPoint Outlook);
Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
Pro-activeness engaging keeping consistent overview of the department;
Working experience in an international and intercultural environment; and
Language skills: English but Dutch preferred or at least a working knowledge and willingness to learn Dutch. Additional languages are welcome.

BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE:

Be a part of a global organization with a strong mission and a collaborative respectful and accountable culture.
Enjoy opportunities for professional growth and career development.
Benefit from remote working flexibility and flexible hybrid working environment.
Receive a competitive salary package.
A favourable timeâoff policy including annual leave and Resilience Days to help you recharge and balance life outside of work.
Prioritize your wellbeing. We have numerous ways to promote work-life balance so you get the chance to take some time off recharge and remain at your best. This includes:
- Resilience and personal leave days
- Employee assistance programs
- Wellbeing activities
- Sabbatical opportunities.

Apply now and lets grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission.

Level: 5

Deadline: 23 January 2026

Notes: Only candidates legally authorized to work in the Netherlands or the UKwill be considered.

If you have any questions about the job vacancy please contact the HR department:

The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity we are proud to be an equal opportunity employer and do not discriminate on the basis of gender race color ethnicity religion sexual orientation gender identity ages disability and any other protected group.

Required Experience:

NOW HIRING: Executive AssistantPOSITION SUMMARY:The Executive Assistant will support the Chief Product Officer in all aspects of their responsibilities including general administrative tasks driving engagement within the department as well as strategically managing their time by coordinating daily ...

The Executive Assistant will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
Coordinate all aspects of meeting preparation including communication logistics agendas and materials preparation as well as meeting follow-up including taking and sharing minutes and tracking correspondence;
Handle communications by coordinating consistent and timely follows up between team members and other units as needed;
Connect stakeholders and initiate workflow streamlining;
Provide strategic management and oversight of the Chief Product Officers time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
Support in and provide statistics presentations calculations and other communications;
Prioritize conflicting needs; handle matters expeditiously proactively and assure successful follow-through with minor supervision;
Proactively drive engagement across the department identify areas with challenges and make suggestions on how to improve and drive connection for all colleagues located across the globe;
Administrative and operational support for the department handling; expenses and invoice payments agreements like NDA PCA; coordinate workshops and field visits; and occasional team engagement activities;
Set up of quarterly departmental meetings roadmap sessions and newsletter for the department;
Coordinate all aspects of new employee set up and onboarding including establishing a standard training agenda and schedule; and
Provide general administrative support as needed.

WHAT WE ARE LOOKING FOR:

Bachelors degree is required;
6-8 years Executive Assistant experience or administrative experience at an executive level;
Excellent computer skills and proficiency with Microsoft Office (Word Excel PowerPoint Outlook);
Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
Pro-activeness engaging keeping consistent overview of the department;
Working experience in an international and intercultural environment; and
Language skills: English but Dutch preferred or at least a working knowledge and willingness to learn Dutch. Additional languages are welcome.

BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE:

Be a part of a global organization with a strong mission and a collaborative respectful and accountable culture.
Enjoy opportunities for professional growth and career development.
Benefit from remote working flexibility and flexible hybrid working environment.
Receive a competitive salary package.
A favourable timeâoff policy including annual leave and Resilience Days to help you recharge and balance life outside of work.
Prioritize your wellbeing. We have numerous ways to promote work-life balance so you get the chance to take some time off recharge and remain at your best. This includes:
- Resilience and personal leave days
- Employee assistance programs
- Wellbeing activities
- Sabbatical opportunities.