C004786 Administrative Assistant (Visitors) (NS) FRI 24 Apr

Deadline Date: Friday 24 April 2026

Requirement: Administrative Assistant (Visitors)

Location: Brunssum NL

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 1 June 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

• Primary point of contact for all Project Managers (PMs) Branch Heads / Project Coordinators and visits related to NIMSC-CSSC projects
• Coordinate project-related visits with the respective section/BAO prior to the approval
• Receiving and processing of visits requests from PMs/Project coordinators/customers/other OEs/ contractors
• Preparing Base Access and Internal CSSC Requests for all type of visits
• Collecting all the information from the Contracting Agencies about new incoming staff/contractors in conjunction with NIMSC HSMO office
• Creating the AskCPO tickets for CPO to prepare the onboarding for new or visiting staff
• Confirm with CPO when the person is added in APMS.
• Creating AMIS badges applications for contractors / IWCs / NICs that will register to Brunssum location.
• Escorting people from the main gate (prerequisite is to have a driving licence and a car).
• Supporting NIMSC personnel with any administrative support including booking rooms and meetings .
• Supporting Onboarding and off boarding of staff/contractors
• Coordinate with CSSC Security Office for all visits prior to its approval.
• Apply and maintain specific security controls as required by organisational policy and as instructed by the Security Office CSSC.

Skill Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Very good computer skills and experience with MS Office Package (including SharePoint user).
• Valid driving licence.
• Good understanding of NATO environment and the process of Access to NATO premises.

Competencies or Personal Attributes:

• Upholds ethics and values demonstrates integrity.
• Plans activities and projects well in advance and takes account of possible changing circumstances.
• Proactive and flexible manages time effectively.
• Focused on customer.

Required Experience:

Junior IC