Executive Management Support
Share
Job Location:
Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Your role
As Executive Assistant you will support our Country Manager to ensure the smooth running of day-to-day this role you will handle a variety of administrative duties manage calendars coordinate travels and prepare expense reports. Your contributions will enhance the efficiency of the business particularly by assisting with data collection and reporting for our sales department.
What you will do:
Administrative Support
- Act as a key point of contact between executives employees clients and external partners.
- Prepare internal and external communications including memos meetings emails presentations and reports.
- Managing our CEOs extremely busy calendar optimizing daily/weekly schedules for productivity and health (e.g. planning trips events) implementing time-saving strategies where possible
Travel Coordination
- Handle travel and accommodation arrangements for executives.
- Track and manage invoices receipts and expense reports.
- Managing a dynamic travel itinerary taking into account time zones and multiple requirements
Office management
- Oversee office management needs including inventory supplies and travel logistics.
- Support the Office Manager when needed in its daily duties.
Sales Department Support
- Collaborate with sales managers to gather daily forecasts and review sales data ensuring theyre always updated.
- Ensure the accuracy of sales reports and coordinate with the finance department on monthly commission checks.
- Taking care of last-minute special projects (e.g. product/company research presentations business modeling)
Qualifications :
Youre the right person if
- You have at least 3 years of previous experience as an Executive Assistant Personal Assistant or similar role.
- You are proficient in MS Office and Google Workspace.
- Youre ready to interact with different and challenging stakeholders by anticipating their needs
- You know how to prioritize your tasks in a timely and efficient way.
- Youre able to handle meetings and docs both in Italian and English.
- You have a high level of discretion and confidentiality.
Additional Information :
What we offer
- Working in hyper-growing company within an international environment
- Competitive salary in line with your experience and skills
- Smart Working
- Ticket restaurant
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Channel Marketing
- Accounts Reconciliation
- Collection
- B2C
- Drafting
- HACCP
About Company
Join MioDottore, the leading digital platform that is revolutionizing healthcare in Italy! Our mission? To make the healthcare experience more human and digital, improving the lives of both doctors and patients.
