Logistics & Travel Coordinator
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Job Location:
Cebu City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
The Logistics & Travel Coordinator (EMEA) is responsible for coordinating and managing all travel and accommodation arrangements for auditors across the EMEA region ensuring efficiency cost-effectiveness safety and alignment with audit schedules. This role is key in supporting seamless audit operations by handling logistics issues collecting and analyzing feedback and maintaining accurate cost records in internal systems.
Key Responsibilities
Travel & Accommodation Coordination
- Receive travel requests (flights hotels rental cars) from auditors and verify that dates match scheduled audit days.
- Confirm hotel locations are in safe areas and close to the audited company/site.
- Monitor travel status manage changes due to delays cancellations or schedule adjustments.
- Resolve on-site accommodation or transportation issues that may arise during audits.
Cost Tracking & Reporting
- Record all travel-related costs (flights hotels rental cars) and auditor fees into the IRP system.
- Every Friday review all logistics-related expenses update the shared cost template and submit for approval before final IRP input.
- Verify that auditors submit expense invoices review their nature and determine payment eligibility in accordance with company policy.
Qualifications :
Education & Experience:
- Bachelors degree in Business Administration Logistics Tourism Engineering or related field preferred.
- 1 year of experience in travel coordination logistics or operations in an international environment.
- Experience working within EMEA travel markets and knowledge of travel regulations and safety standards.
Were looking for someone who brings:
- Operational Excellence: A meticulous eye for detail and a love for creating systems that ensure accuracy and efficiency.
- The Power of Connection: Youre an authentic communicator who builds trust and collaborates effectively with both teammates and clients.
- A Growth Mindset: You thrive in dynamic environments seeing challenges as opportunities to innovate and learn.
- Thrives in a fast-paced mission-driven environment where your work has immediate impact.
- Keeps a cool head and a collaborative spirit when navigating tight deadlines or unexpected twists.
- Proficient in Microsoft Office Suite (Excel Word PowerPoint).
- Experience using travel booking tools and ERP/IRP systems is an advantage.
- This role might be open to Fresh Graduates eager to learn and grow directly alongside our experienced team.
Languages:
- Fluent in English (written and spoken).
- Additional EMEA regional languages (such as French Spanish German Portuguese etc.) highly desirable.
Additional Information :
PERKS YOU CAN GET BY JOINING QIMA PHILIPPINES
- HMO (Medical insurance) 100% for Employee and 100% for first dependent;
- 15 days paid leave;
- Team-building activities
- Free coffee
- Game room
- Performance-based salary adjustments
- Employee recognition awards
- Social Awareness and Community
- Involvement Activities
So READY TO BECOME A QIMATE JOIN US!
Craft the future Start your journey at QIMA to REVEAL your potential!
Submit your CV/Resume and Writing Portfolio by clicking on the apply button.
Because our differences make the difference at QIMA we are proud to promote inclusive diversity and equal opportunities! Our policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
QIMA recognizes and recruits all its talents.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Shipping & Receiving
- Inventory Control
- Data Entry
- AS400
- Transportation Management Systems
- EDI
- Microsoft Outlook
- Warehouse Experience
- Office Experience
- Dispatching
- Microsoft Excel
- Logistics
About Company
QIMA is more than a testing, inspection, certification, and compliance company: We are on a mission to offer clients smart solutions to make products consumers can trust. With a global reach spanning 100+ countries, QIMA serves the consumer products, food and life sciences industries ... View more
