Administrative Supervisor

Our client an Am Law 50 law firm is seeking an Administrative Supervisor to oversee day-to-day administrative operations for its local office. Reporting to the Director of Business Operations this role plays a key leadership position in managing assigned departments while coordinating and executing firmwide initiatives at the local level.

Key Responsibilities

• Supervise and guide administrative staff providing direction on workflow priorities and resource allocation
• Manage daily administrative operations for assigned departments which may include Office Services Facilities and Reception
• Lead and support local execution of firm initiatives including office moves maintenance projects security and resource management
• Plan and execute office events and programs
• Participate in the hiring and onboarding process for administrative staff
• Assist with budget planning tracking and cost control for assigned departments
• Serve as a liaison between the local office firmwide teams and external vendors; maintain vendor relationships
• Maintain accurate administrative records spreadsheets databases and reporting materials
• Update systems and processes related to office moves staffing changes and other operational transactions
• Support orientation and integration of new associates and staff into the office and the firm
• Provide support for additional office initiatives projects and events as needed
• Work extended or non-standard hours when required
• Handle additional projects and responsibilities as assigned

Proficiencies

• Advanced proficiency in Microsoft Office Suite
• Working knowledge of budgeting including planning tracking and reconciliation
• Knowledge of office administration and services best practices within a legal or professional services environment
• Familiarity with records management practices preferably in a legal setting
• Understanding of facilities reception operations and best practices
• General knowledge of office management procedures

Qualifications

• Bachelors degree preferred
• Minimum of 6 years of experience in a legal or professional services environment (required)
• At least 2 years of supervisory experience

Full benefits & bonus

NO visa sponsorship